Finance Operation Supervisor is primarily responsible for invoicing, collection, recording and implementation of accruals across different business units in accordance with the internal policies, local regulations, accounting standards and Group requirements. Finance Operation Supervisor will build and lead a highly capable AR Team and streamline policies and processes to ensure efficient, timely andaccurate reporting of revenue.Finance Operation Supervisor functions on a day-to-day basis to deliver smooth AP Team in processing of supplier invoices, matching invoices with POs and receipts, preparation of checks and other payments and recording data in a timely and accurate manner. Duties and Responsibilities Accounts Receivable - Prepare policies and procedures and provide guidance relating to collection, invoicing, recording and AR management. - Review invoicing, collection, recording of revenue and implementation of accruals in the ERP and processed timely and accurately. - Review and confirm daily collection reconciliation prepared by AR Accountants. - Review Generate invoices and post receipts for goods sold or services rendered. - Review Follow up outstanding collections and flag overdue payments to related relationship managers. - Review journal entries for accounts receivable and sales prepared by AR Accountants. This includes creating and tracking deferred revenue schedules. - Review accounting entries relating to revenue, unearned revenue, AR, provision for bad debts, etc. - Review account reconciliations and investigate discrepancies. - Resolve refund cases and overdue payments by examining billing information, credit terms and payment history. - Review a monthly AR aging & cash collection report for each business unit. The report should highlight risky customers and include possible mitigating actions. - Train AR professionals to be able to manage AR activities independently at any of the businesses across the Group. - Work closely with business owners to review and improve AR policies and processes and ensure they are streamlined and catered to a business’s needs. - Work closely w/ Treasury team to keep track of inflows and to support cash inflow forecasting. - Support Treasury Team in developing credit profile check and investigating credit rating of existing customers. - Support GL team in managing posting, balance ledger accounts and prepare trial balances. - Support GL team in conducting reconciliation of all accounts as needed. - Support Sales Team (of each business unit) in developing sales-related memos such as credit options, pricing, promotion, sales program, and others. Accounts Payable - Prepare and advise on policies and procedures relating to accounts payable strating from purchase requisiiton , vendor registration , opening of PO to preparation of payment , approval and disbursement. - Review employees are reimbursed on time , vendor payments are processed accurately and cash advance is managed effciently . - Review and confirm the AP reconciliatioin , expenses claims , cash advance forms and invoice receipt prepared by the AP Accounts . - Work closely with Treasury to understand cash positions , evaluate outstanding payments and determine weekly priortiy payments . Seek additional comments from the management in weekly treasury CF report . Manage the vendor payment process . - Perform a dillgent three ways match upon receipt of invoice and goods / services . - Seek advice and approvals from managements for payment beyond a set limit . - Review checks and other forms of payments. - Review the process for overseas intercompany transfers and payments . - Work closely GL and Financial Reporting Accounts to ensure all invoices are recorded in a timely and accurate manner . - Set accounting entries rules in the system by analysing invoices and purchase contracts . - Review financial and operational reports relating to invoiced expenses , accrued expenses , payroll , leases and tax expenses for trend analysis and forecasting purpose . The above statements are a snapshot of the duties and responsibilities of the role and are not intended to be an exhaustive list .
Internal Event Planning and Preparation Lead in the conception, planning, preparation, invitation and implementing the events for the internal students Manage the budget for the respective events Conceptualize events that will stimulate referrals, renewals and new students’ acquisition Manage communications across the service team to ensure the smooth and successful execution of the events Build and update relevant and insightful event reporting Plan and coordinate for the production of all marketing material in collaboration with the marketing team In collaboration with the event coordinator, organize the center decoration for all internal events and ensure that the social area is tidy after the events Students Support Capture needs and prepare study plan in collaboration with the student service team Report progress and monitor student progress with the student service team Drive internal student engagement in the school’s events and activities Capture feedback and drive internal student's experience Highlight to coaching management when the students are getting closer to renewal and encourage the students to continue their learning experience with Auston The above statements are a snapshot of the duties and responsibilities of the role and are not intended to be an exhaustive list.
Paid Search & Display campaign management Effectively select and revise regularly the list of keywords following the market demand and digital strategy Generate and set up Paid search campaigns across all objectives defined by the Digital Marketing Manager Manage Paid Display campaign & ad operations, researching on new display networks to scale up performance of this source Manage daily budget spend to ensure Paid Search & Display campaigns budget and financial KPIs are on track Perform weekly Paid Search & Display performance report against Business KPIs and identify key findings to improve campaign performance Collaborate with TMK and Sales Team to observe insights and keep track with conversion rate for Paid Search Source Search Engine & Website management Ensure the brand information is updated and well displayed throughout search engine platforms Ensure customers have optimal user experience when searching for information about Wall Street English (contact methods, location, course and center information are well displayed) Always develop new method to utilize search engine, establish brand on new search for maximum brand search exposure CRM System Management: Leverage CRM system to have proper analysis for of the Paid Social performance Collaborate with Software & Analytics team to ensure proper lead input process and accurate reporting for Paid Search & Display While the above includes a description of the essential functions of the position, other duties may be assigned. This job description is subject to change at the discretion of management.
Assist Content Lead/Branding and Communications Manager with daily content writing and copywriting work. (Website, Facebook, YouTube, Instagram, Twitter, LinkedIn, Telegram, Viber etc.) Writing clear and attractive copy and visual wordings with appropriate tone, format and style for each purpose. (In MM & ENG) Prepare Organic Insight reports for content performance in various social media platforms Formulating a cross-platform content strategy and planning a Monthly Content Calendar for each social media platform based on Page Insight, marketing goals and feedback from various departments. Content brief to designers and cinematographer. Creating various scripts for sales presentations on social media and other media types. (MC script, sales presentation script, testimonial script, interview script) Translation from ENG to MM, MM to ENG if needed. Transcribing and translating testimonials and other related videos. (ENG to MM, MM to ENG) Proofread and post social media content on each platform. Work with respective departments and set up basic brand value elements for each brand
Key Purpose of the Job: Program Design • Delivering and reviewing the program (Enhanced Foundation, Higher Diploma and Bachelor of Engineering in EEE), if needed Pre-Foundation • Responsible for assuring the quality of the University’s programs and in achieving the University’s strategic performance expectations for learning and teaching • Managing the program and engaging with Academic Department - learning and teaching professional and support services • Collaborating with Head of Academic to oversee the preparation for program information • Discussing the program level curriculum development and design process, including student assessment, learning and teaching approaches in collaboration with Head of Academic. • Evaluating the resource requirements of the programs (including timetabling, lab equipment, library resources etc.) and bringing resourcing issues to Head of Academic. Marking, Quality Control of Programs • Reviewing the performance of the program/modules, on the basis of program data and course reports and ensuring the marking system and schedule of the program • Contribute to Annual Program Review as regards the monitoring and enhancement of their individual program (s) Students & Parents Satisfaction • Providing academic advice to students enrolled in the program in relation to their program of study and in collaboration with Head of Academic. • Monitoring student engagement, retention and graduate outcomes and addressing any identified issues Lecturing • Preparing and delivering regular lecturers for students • Conducting tutorial sessions, seminars and laboratory classes • Guiding class discussions, debate and feedback among students • Preparing and marking students’ assignment, phase tests and exams and provide one-on-one feedback on academic performance when necessary Networking Support • Supporting the Operation Team/Academic Team by joining networking events when relevant for the school level of influence in the education space • Ensuring the program content to ensure relevance with industry partners and supporting to Internship Team to assure the students’ abilities and intern partnership While the above includes a description of the essential functions of the position, other duties may be assigned. This job description is subject to change at the discretion of management. Required Competencies • Ability to communicate smoothly with students • Creative mindset and ability to conceptualize events • Ability to create an inspiring team environment with an open communication culture • Self-motivated and goal-oriented, desire to deliver results • Ability to adapt and grow in a competitive environment • Passionate about public relationship • Eager to work collaboratively with colleagues to achieve success as a team • Strong ability to build trust and to provide high quality level of care • Able to work under pressure with flexible hours including evenings and weekends to meet and exceed sales targets
This position is for Auston Engineering University. Key Areas of Responsibility Maintenance of Lab Rooms/Equipment Ensure that all equipment and materials are well arranged and maintained; ready for use on days that lab classes are scheduled to occur. Ensure that software in the engineering lab and IT Lab is kept updated. Maintain all laboratory records. In charge of organizing, inventorying, and storing equipment and materials for the lab. Recommend new industry-relevant equipment (hardware and software) needed to maintain a working lab. Safety Regulations Labs must be kept clean and orderly at all times. Comply with the correct procedures, policies, and health and safety regulations. Related with Lab Sessions and Academic Team Conduct lab sessions for students on relevant engineering and IT modules if needed. Maintain a good working relationship with engineering and IT lecturers and assistant them when needed i.e. during lab sessions. While the above includes a description of the essential functions of the position, other duties may be assigned. This job description is subject to change at the discretion of management.
Activation planning and execution for Partnership and Promoter channel • Assess all partnerships and external activation and activities opportunities and create a yearly activation and budget plan to generating leads for centers with a clear return on investment mindset • In collaboration with the Sales, Academic and Marketing teams, organize engagement events at partners locations and deploy DSF team to drive brand awareness and students' acquisition within the partnership channel • Conceptualize, plan, execute and coordinate all external and partnerships events in collaboration with the other functions of the school • Establish effective event venues bookings, set-up, dismantle and payment process for all external and partnerships activities • Monitor and report on performance and results Direct Sales Force Management • Secure effective locations for DSF deployment that will drive show performance and quality • Determine the role allocation of the team members within the DSF function in line with their performance and competencies • Manage the show performance and conversion for the DSF channel • Manage the performance management structure for the DSF function • Participate to the graphic designs and ensure the timely distribution of the relevant marketing materials to the DSF team Partnership Engagement and Channel Performance • Categorize the potential school’s and universities’ (both private and government) partners in terms of geographic, demographic and popularity. • Set-up partner meeting appointments and demonstrate the differentiated value that Kids&Us can deliver for their schools and their students • Develop long-term partnerships with good profile partners to open exciting partnership platform for Kids&US. • Define and deploy exclusive commission scheme offered to partners that will stimulate the Partnerships channel • Develop promotional opportunities for the partner’s students that will stimulate the Partnership channel • Manage contracts and agreements with the partners Team Management • Plan and manage the resources required for the direct marketing and partnership's function • Oversee the recruitment, onboarding, and training of the new staff • Partner with the Head of Commercial to put in place strategies to retain and motivate your sales staff while maintaining high level of performance • Elaborated staff training programs, and committed to perform staff evaluations to develop performance goals • Lead the team by providing guidance, training, and mentorship, setting sales goals • Listen to team members’ feedback and resolve any issues or conflicts • Behave as a role model to the team members in terms of behavior and performance
Program Design • Delivering and reviewing the program (Higher Diploma and Bachelor Program of Infrastructure and Network Engineering/Computer Networks/ Computer Science) • Responsible for assuring the quality of the University’s programs and in achieving the University’s strategic performance expectations for learning and teaching • Managing the program and engaging with Academic Department - learning and teaching professional and support services • Collaborating with Dean of Computer Science and Network Engineering to oversee the preparation for program information • Discussing the program level curriculum development and design process, including student assessment, learning and teaching approaches in collaboration with Dean of Computer Science and Network Engineering. • Evaluating the resource requirements of the programs (including timetabling, lab equipment, library resources etc.) and bringing resourcing issues to Dean of Computer Science and Network Engineering Department Marking, Quality Control of Programs • Reviewing the performance of the program/modules, on the basis of program data and course reports and ensuring the marking system and schedule of the program • Contribute to Annual Program Review as regards the monitoring and enhancement of their individual program (s) Students & Parents Satisfaction • Providing academic advice to students enrolled in the program in relation to their program of study and in collaboration with Dean of Computer Science and Network Engineering Department. • Monitoring student engagement, retention and graduate outcomes and addressing any identified issues Lecturing • Preparing and delivering regular lecturers for students • Conducting tutorial sessions, seminars and laboratory classes • Guiding class discussions, debate and feedback among students • Preparing and marking students’ assignment, phase tests and exams and provide one-on-one feedback on academic performance when necessary Networking Support • Supporting the Operation team/Academic Team by joining networking events when relevant for the school level of influence in the education space • Ensuring the program content to ensure relevance with industry partners and supporting to Internship Team to assure the students’ abilities and intern partnership. Required Competencies • Ability to communicate smoothly with students • Creative mindset and ability to conceptualize events • Ability to create an inspiring team environment with an open communication culture • Self-motivated and goal-oriented, desire to deliver results • Ability to adapt and grow in a competitive environment • Passionate about public relationship • Eager to work collaboratively with colleagues to achieve success as a team • Strong ability to build trust and to provide high quality level of care • Able to work under pressure with flexible hours including evenings and weekends to meet and exceed sales targets
Support for Inventory Management with necessary Business Units Planning quarterly plan for marketing materials/freebies with Head of Marketing and sales/service team Oversee inventory and supply chain management according to marketing guidelines. Planning material requirements to be able to control inventory, production, and scheduling. Prepare shipping and export documentation required for reference purposes Perform critical inventory tasks to ensure the correct number of items are in stock Maintain updated and accurate records of inventory, including transfers and cycle counts Review documentation and monitor product codes to search for discrepancies between stock and records Respond to sales inquiries and purchase orders; collect and analyze data to determine appropriate order quantities; process orders for shipment Work with the production team and suppliers to deliver high quality products within budget and on schedule. Supplier evaluation and procurement for quality, cost and delivery Marketing Reports Support marketing team with reporting needs Track all Marketing expenses and assists with financial reporting Administrative Support to Marketing Team Monthly Promotion Campaign material preparation and implementation Preparation of Marketing Expense Requisition Forms Other administrative work related to marketing and inventory if needed. Cost per Acquisition (CPA) Tracking & Approved Budget Management Ensuring accurate data collection, and analysis Input the correct data to a system for tracking CPA metrics for marketing budget campaigns Assist in managing, and monitoring marketing budgets. Track expenses, process invoices, and ensure cost-effective allocation of resources. Marketing Recruitment Support Collaborate with HR & TA team and hiring managers to support the recruitment of marketing personnel. Assist in the onboarding process and coordinate necessary training programs for new team members. Big Events/Projects Coordination Assist in the management of marketing projects by coordinating tasks, tracking progress, and ensuring deadlines are met. Maintain project documentation and facilitate cross-functional team collaboration. Kick Off Supports Assist in requesting kick-off budgets and preparing and arranging the necessary assistance, in alignment with the managers, to enhance the quality of quarterly kick-off events The above statements are a snapshot of the duties and responsibilities of the role and are not intended to be an exhaustive list.