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Admin Assistant

WWF- Myanmar
| Taninthayi Division
Verified This job has been verified by the company as a real job vacancy.
26 Apr 2018
Recruiter active 2 days ago The recruiter at this company was last active reviewing applications.
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Admin Assistant

WWF- Myanmar
Recruiter active 2 days ago The recruiter at this company was last active reviewing applications.
Myanmar - Taninthayi Division
Verified This job has been verified by the company as a real job vacancy.

Experience level

Entry Level

Job Function

Administrative

Job Industry

NGO/UN/Non Profit

Min Education Level

Diploma

Job Type

Full Time

Job Description

A Great Opportunity for ...

Major function

To support day to day administrative, and logistic support to the Dawna Tenasserim Landscape team of WWF Myanmar based in Dawei field office.

Major Responsibilities

Administrative Tasks
• Ensure that all office equipment and other office properties are well maintained and functioning including coordinating repairs when needed.
• Maintain a good filing system for office files both electronic and hard copy
• Collect and maintain office supply inventories
• Provide travel support to DTL staff including arranging travel requirements such as visa, plane and hotel reservation as requested
• Provide overall administrative support as required for the office operation and conservation team.
• Open, sort and distribute incoming correspondence
• Collect quotations, prepare purchase request forms and local purchase orders for authorization;
• Follow up with suppliers to ensure that goods and services are delivered on a timely manner and safely to the destination point.
• Take responsibility of procured and logistics arrangement as needed,
• Schedule and coordinate meetings, appointments with relevant government agencies and other organizations, and conferences, if required

1. Provide receptionist services

• Greet and assist clients and visitors
• Answer, screen and transfer inbound phone calls to appropriate staff member
• respond to inquiries

2. Logistics Tasks
• Check and file a monthly vehicle log book from driver;
• Purchase and control the storage and issues of office supplies;
• Arrange for transportation of field materials into the field.

3. Financial Tasks
• Handle office petty cash book for Dawei office and prepare cash advance for project needs of operation use
• Assist in payment of monthly bills and other payments

4. General responsibilities
• Undertake any other duties appropriate to the post as may be required.
• Setup accommodation and travel arrangements for official visitors.

Open To

New graduates
Male/Female

Job Requirements

Knowledge and Skill Requirements

• knowledge of clerical and administrative procedures and systems such as filing and record keeping
• knowledge of principles and practices of basic office management
• computer skills and knowledge of relevant software
• Knowledge of operation of standard office equipment.
• Excellent organizational skills with the ability to coordinate activities and projects
• Good spoken and written English language skills

Education and Qualification
• Diploma or Bachelor’s degree in Business Administration, or any business, information or management related fields

Experience
• 1 years of experience in a similar position
• Experience of working in multi-cultural environment and NGO

What We Can Offer

Benefits

Meal or Travel Allowance

Highlights

Fun working environment, International Standard, Joined an experienced team

Career Opportunities

Training Provided, Learn New skills on job