PROFESSIONAL RESPONSIBILITIES

The procurement assistant will be responsible for assisting the Head of Procurement Department for ensuring that procurement process is conducted in accordance with the Yoma Bank procurement process and schedule of requirement from various Department/Business Unit within the Yoma Bank.

KEY ACCOUNTABILITIES:

• Assisting in procurement of Goods and Services, such as preparation of technical specifications in consultation and close collaboration with concerned Department/Business Unit, assist in preparing Advertisements, Bidding documents, Letters of invitation, Draft contracts, Evaluation reports, etc., in the procurement of Goods and Services
• Assist the Head of Procurement Department to consolidate requests for procurement of goods and services
• Conduct procurement and logistical arrangements, perform daily procurement actions such as procurement of equipment, goods and services, providing all documents in time and in compliance with Yoma Bank procurement process and policy;
• Assisting the Head of Procurement Department in organizing and help managing pre-bid conferences; conduct the bid opening process and prepare the minutes of bid opening; in due time for bid evaluations, organize and support Procurement Committee
• Assisting the Head of Procurement Department in preparing: procurement documents (e.g., Request for Quotation (RFQ), Invitations To Bid (ITB), Request For Proposal standard bidding documents, bid clarification and eventual amendments, bid evaluation reports, etc.);
• Ensure proper documentation of Procurement Committees’ deliberations and findings; ensure timely approval by the Procurement Committee Members
• Assist in communication with Department/Business and or Procurement Committee members and development of Comparative Analysis, Assessment and Evaluation reports on vendors proposals for selection process and to award Purchase Order for goods and services according to Yoma Bank established procurement process and policy
• Ensure that all necessary procurement related data are recorded in Procurement System both online and offline for Internal and External Audit purpose
• Ensure timely preparation of documentation for reporting on procurement activities;
• Assist in developing and implementation of the Joint Department/Business Unit Procurement Plan, identifying procurement related priorities.
• Keep regular contact with Administrative/Finance Assistant, Head of Department and concerned staff, inform on contract statuses, payments and submit the corresponding information;
• Assist in preparation and drafting of purchase orders/ contracts and keep regular contact with service providers for monitoring of their contracts’ terms at administrative level;
• Ensure regular update of a database of contract documentation, terms of references, list of suppliers of goods and services within the Procurement System
• Assure proper filing of all procurement related documentation both online and offline
• Perform other duties and responsibilities as required.

Knowledge & Skills
Essential
• Experience in ERP (enterprise resource package) procurement system is an asset
• Certificate/Diploma in Procurement and Supply Chain Management is desirable
• Microsoft Office (Word, Excel, Power Point Presentation)

Education & Special Training
Preferred
• Bachelor’s degree

Experience
Essential
• 1-2 yrs of Administration, Procurement and Supply Chain Management Experience

Languages
Essential
• Ability to communicate (verbal and written) in both Myanmar and English languages.