Duties and Responsibilities

As a document controller, he/she will help ensure that the office runs smoothly and efficiently, His/her knowledge on clerical, administrative, document management and support will act as a team player in MBIG. He/she needs to be comfortable being the primary point of contact for all manners of inquiries and requests.

2.1 Administration

• Respond to calls, emails (info mail of the company), and routine letters; direct inquires to the appropriate person
• Coordinate all activities related to the document control procedure, including but not limited to technical documents, drawings, commercial correspondence and all documents related to projects
• Input document data into the standard registers ensuring that the information is accurate and up to date
• Maintain updates of all approved documents and drawing their distribution clearly
• Be responsible for the register are always completed in a timely manner
• In order to assure that all documents are kept in the right place and in the right department file archive
• Write meeting minute
• Perform some type of document storage duties
• Scan and copy documents, fill documents physically or electronically and save them for secured from theft or destruction
• Handle the retrieval of document either as directed by employee or clients
• Edit or review document .

Job Requirement

• Professional demeanor and attitude
• Good Communication, writing ability and presentation skills
• Trustworthy, able to respect confidentiality
• Understands and complies with business and Zwaregroup ethic
• Ability to communicate clearly and effectively with all key stakeholders(both internal and external)
• 1-2 years of relevant experience in administration and controlling documents
• Must have construction knowledge
• Excellent Command of MS Office, especially in MS Office, Excel, Power point
• Minimum Degree in any disciplines
• NO additional working experience required for those who possesses most of the requirements mentioned above