Main Responsibilities

1. Ensure that the day-to-day administrative needs of the departments are fulfilled.

2. Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.

3. Keep confidential information CONFIDENTIAL.

4. Responsible for rendering secretarial and clerical services for the Director as required.

5. To prepare respective schedules and reports that will be internally distributed or submitted to Head Office laid down by the Director.

6. To take down and transcribe the minutes of meetings such as Morning Briefing and dictation from Director of Operations, etc.

7. To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.

8. To open and dispatch mail that relates to the department.

9. To maintain office supplies stock.

10. To keep herself acquainted with the Director's activities in order to assist in discerning priorities.

11. Input data into computer system as required.

12. To arrange appointments for the Director, reminds him of appointments and meetings.

13. To handle incoming/ outgoing telephone calls and faxes.

14. To handle all contact listings such as Owner contacts, Hotel contacts and other supplier companies, etc.

15. To handle the leave application records of all DOO such as annual, sick, public holiday and Manager and Manager on Duty compensations.

-Bachelor's degree equivalent, relevant work experience.
-Proven experience as Executive Secretary or similar administrative role.
-Minimum 2 years of experience in relevant role.
-Excellent organizational and time management skills.
-Good communication and interpersonal skills
-Ability to work under pressure and meet deadlines.
-Familiarity with basic research methods and reporting techniques.
-Integrity and ability to handle confidential and sensitive information.
- Proficient in MS Office (word, excel, power point)
- Effective written and verbal communication skills in Myanmar and English as well.
- Approachable and personable nature with the ability to collaborate effectively within and outside the organisation.