Procurement Officer at Hayman Capital Co., Ltd

Hayman Capital is an investment company based in Singapore. Hayman Capital is recruiting for an experienced, motivated and self-driven Procurement Officer to join Hayman Capital’s grow-up Micro Finance Institution (MFI) in Myanmar.

Overall Responsibility

The procurement Officer has the overall responsibility for managing all purchases of the Hayman Capital Co., Ltd and maintaining stock/inventory of stationeries, consumables and Fixed Assets.

1. Supplier Evaluation
Before the Hayman Capital Co., Ltd gets to sign a contract with a particular supplier, you will have to evaluate the supplier to see if it is worth collaborating with it. You will look at the price and quality of the provided items, and how fast a delivery can be completed.
2. Interviewing Vendors
You will also have to talk, face to face, with vendors, to learn more about their products and services, to make sure that your evaluation is correct and comprehensive.
3. Visiting Supplier Plants and Distribution Centers
Visiting the supplier’s plant and distribution center can tell you a lot about a particular supplier. Is the supplier meeting the standards? Is it working efficiently in order to meet Hayman Capital Co., Ltd.’s demand?
4. Attending Trade Shows, Conferences, and Meetings
The Purchasing Officer is always in a constant learning process, as it is mandatory to be up to date with the latest products and supplier, conditions of the market, and emerging trends.
5. Unrolling Analysis of Price Proposals and the Financial Reports of the Hayman Capital Co., Ltd
Hayman Capital Co., Ltd will always want to obtain the best price for each acquisition, so it is your duty to analyze the price proposals of suppliers and the financial reports of the Hayman Capital Co., Ltd, before negotiating the best price.
6. Negotiation of Various Contracts
Procurement Officer’s responsibility is to close great deals in the behalf of the Hayman Capital Co., Ltd, so being a good negotiator is definitely an advantage.
7. Collaboration with Suppliers for Agreeing Upon Policies
You will have to collaborate with the suppliers in order to come up with convenient policies that will determine details concerning the shipment of products and other details that will keep the workflow steady (if any).
8. Collaboration with Staff Members for Meeting the Standards
The staff members should be trained concerning the acceptable quality of the received goods, how to determine defective or unacceptable goods, and what actions to take in such cases. So you will be in charge with their preparation when it comes to such knowledge.
9. Monitoring and Evaluation of Unrolling Contracts
Once a contract is signed, you will have to keep an eye on it to make sure that the vendors will respect their part of the contract. And, of course, when needed, you will have to make the required adjustments to the existent contracts.
10. Maintaining and Reviewing Records of Bought Items
You will constantly have to be aware of the items that have been purchased. Thus, you need to have up-to-date inventories, plus detailed information about a product’s price, performance, and delivery. You shall also keep records of all stationery, uniforms, fixed assets and other consumables. You shall manage the store & archive at Head office.

Qualifications and Experience
• A first degree in Accounting, Finance, Management or Purchasing & Supplying
• At least 2 years work experience in a procurement/stores management role. Experience in the banking and microfinance sector is an added advantage.