Position Purpose / Context

To support the Senior Leadership Team in the efficient running of the team, to coordinate/ facilitate and execute all administrative tasks in timely manner into a high quality.


Key Duties / Responsibilities

 Compiling of information to generate presentations in PowerPoint and other documents to strict deadlines across various projects, able to perform simple research and analysis.
 Diary with full details (contacts, addresses, travel arrangements etc.). Respond to meeting requests from internal and external parties in a way that best optimizes the allocation the Leader’s time in relation to achievement of objectives. Requires constant changes, prioritization and flexibility.
 Prepare and maintain expense report and set up all travel arrangements.
 Arrange and prepares required documents for meetings, take meeting notes, issues notes, distribute information to all staff as necessary and as directed.
 Meet and greet clients and visitors. Perform general duties to include but not limited to: faxing, mailing, and filing
 Making calls internally and externally on behalf of the leaders, screens incoming calls, correspondence and responds independently when possible, prepare notes of meeting, and attend internal meetings as necessary.
 Collate all monthly management report and prepare executive summary.
 Establish and maintain relationships with external individuals/ parties in order to protect and enhance the image of the Company
 Protect information provided in confidence from outside sources (bottlers and other business partners) and ensure this information is not disseminated to those not directly involved
 When the leader is out of the office, dealing with requests and queries in a timely manner without specific direction. Using own judgement to take appropriate action/ speak to the relevant people and follow up to ensure requests are actioned satisfactorily whilst maintain the appropriate level of confidentiality.
 SAP tasks including raising of purchase orders/ approving for Leader etc.
 Planning and coordination team meetings and other ad hoc team/ company events (all hands meetings, other offsite and onsite meetings, virtual meetings e.g. video-conference, telephone conference, WebEx etc.)
 Forging good working relations with other Assistants in Coca-Cola.
 Ad hoc project work and other tasks as required.
 Coordinate project-based work and other duties assigned.


Coca-Cola Behaviors:

 Act like an Owner
 Drive Innovation
 Collaborate with internal and external stakeholders
 Inspire Others
 Develop Self and Others

Related Position Requirements/Qualifications

 Highly organized with effective planning and time management skills
 Strong interpersonal skills at all levels in business
 Proactive and positive individual with can do attitude
 Attention in details and accuracy
 Degree level education
 Al least 3 years experience in similar role (ideally with global or international company)
 English skills, written and oral

TRAVEL REQUIREMENTS
• Willing to travel base on business requirement