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Senior Admin Manager

Good Neighbors Myanmar
| Yangon
Verified This job has been verified by the company as a real job vacancy.
25 Jun 2018
Recruiter active 1 week ago The recruiter at this company was last active reviewing applications.
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Senior Admin Manager

Good Neighbors Myanmar
Recruiter active 1 week ago The recruiter at this company was last active reviewing applications.
Myanmar - Yangon
Verified This job has been verified by the company as a real job vacancy.

Experience level

Manager

Job Function

Management

Job Industry

NGO/UN/Non Profit

Job Type

Full Time

Job Description

An Exciting Opportunity for ...

Position Summary

To provide logistics and administrative support to all projects and head office for smoothly running. Building strong relationships with INGO/UN agencies, other Local Organizations and Government’s department for resources providing and sharing. Handling all the necessary preparation and arrangement for all staff travel.

Essential Functions and Responsibilities

• Management and responsible for smoothly running of financial system, logistics and administrative functions.
• Manage to achieve the organization objectives and goal effectively and effectively by Admin Department.
• Collaboration with the all project offices to ensure that they are running with proper finance process, logistic matters and administration at any time.
• Make annual budget and expense plan based on information from IHQ.
• Suggest and revise to develop forms, guidelines to be effective, efficient, and useful in practice and harmony with GNI value, culture and nature.
• Closely collaboration with the all project offices to ensure that they are running with proper finance process, logistic matters and administration at any time.
• Handle HR related issue within operation department and SSD department
• Input or suggest to HR committee regard to HR issue of the GNI Myanmar if require.
• Strengthen and maintain good relationship with related ministries and departments and partner INGOs.
• Liaison with various government offices or staff for necessary permissions, tax exemption, registration, appointment, approval and various NGO, UN and embassy counterparts to sustain a network of contacts.
Management on Admin Team
• Manage and guide for filing, mails handling, meeting, trip and appointment.
• Closely follow up to improve and develop the performance of Admin staff.
• Stand in leading role for event management and arrangement by Admin team.
• Supervise the preparation for trip plan, car rental , hotel booking, and airport transfer.
• Apply to visa application, travel permission and MOU application or extension.
Management on Logistic Team
• Supervise Admin and logistic officer concern with functions and activities (procurement, payment, transportation arrangements and office and vehicle maintenance.,)
• Manage for all rental process and payment and preparing the contract.
• Organize on GNI office and project asset list and responsible to check and update these entire records quarterly basis by logistic.
• Manage GNI’s properties for legally ownership by organization that relative with the government act.

Others
• Be supportive to CD in all legal and administrative obligations.
• Advise CD on the general administrative and financial management.
• Propose procedures, rule and regulations to improve internal control system.
• Implement the best communication among staff and department and to develop the information channel.
• Take overall finance responsibilities upon CD’s delegation.
• Perform any other duties when necessary and assigned by CD.
• Control all official letters out going and in coming of GNI Myanmar.
• Supervise systematically maintain on document filing and computer filing concerning of admin /logistics/finance.

Open To

Male/Female

Job Requirements

Requirement /Qualification

• Any Graduate preferably with the field of Finance and Administration
• At least 3 years experiences in administration with INGOs, financial management and logistical matters.
• Strong communication skills (Myanmar & English) –can persuade ,network and negotiate and clear ability in written communications.
• Computer proficiency, especially Microsoft package.
• Good personal organizational skills, including time management , and ability to meet deadlines and work under pressure
• Able to delegate and monitor the work of others and develop their skills, Able coach and encourage others.
• Possession of valid driving license is an advantage.
• Familiarity with government systems and procedures.
• Proven experience in auditing
• Flexible and willing to perform other tasks
• Demonstrated ability to understand and use basic accounting systems is preferable.
• Have a strong aspiration and interest in humanitarian and community development works.
• Experience in communication on development ,humanitarian and government policy issues.
• Ability to communicate in a diplomatic and assertive manner

What We Can Offer

Benefits

Life Insurance

Highlights

  • An awesome company
  • Join a winning team
  • You can make a difference

Career Opportunities

  • Opportunities for promotion
  • Possibility for job training
  • Learn new skills and techniques