Admin Manager-Branches in Mandalay

Admin Manager-Branches

Pacific-AA Group

Chanayethazan | Mandalay

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Admin Manager-Branches

Pacific-AA Group, Chanayethazan | Mandalay

Admin Manager-Branches

Pacific-AA Group

Admin Manager-Branches

Pacific-AA Group

Myanmar - Mandalay

Chanayethazan | Mandalay

15 Sep 2022

Experience level

Manager

Job Function

Administrative

Job Industry

Pharmaceutical/Life Sciences

Min Education Level

Bachelor Degree

Job Type

Full Time

Job Description

A Good Opportunity for ..

Oversee and supervise day-to-day operations of the administrative
department and staff members.
Lead, and evaluate administrative team members; review, and recommend improving administrative policies, systems, and procedures.
Handle matters & concerns on Security, HSE measures, management of building, vehicles, housekeeping, and landscaping at the company premises.
Ensure that the administrative offices operate smoothly and efficiently.
Assist in developing and enforcing administrative budgets, delegating tasks and tracking progress on projects, and planning and organizing a calendar of events.
Ensuring administrative offices are stocked with necessary supplies and all office equipment are working and properly maintained.
Coordinate in planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Handle the collecting, organizing, and storing information using computers and filing systems.
Fulfills administrative requirements on documentation and payment of bills, among others, on utilities, travels, housing and office supplies.
Extend administrative support to ensure regulatory compliance of office on government permits and licenses.
Supervise the vehicle maintenance manager to manage all vehicles repair and maintenance issues efficiently
Supervise to manage all vehicles assignments to efficiently fulfill the in-town/out-town delivery requirnments as well as vehicle request from all departments
Supervise to manage all vehicle related inspection and audit function
Supervise distribution to effectively and efficiently operate the Distribution Department functions
Manage selection, evaluation and re-evaluation of Transporters yearly
Manage trnsporation arrangement for the stocks to send branch offices for special cases in a timely manner
Responsible for coordinating the storage, transporation, delivery of goods and cash collection.
Manage customer service actives relating to the sales order fulfillment process; interface with sales, customers, and the principals to ensure customer satisfaction for those customer’s orders which are delivered directly from branch.
Oversee and supervise day-to-day operations of the administrative
department and staff members.
Lead, and evaluate administrative team members; review, and recommend improving administrative policies, systems, and procedures.
Handle matters & concerns on Security, HSE measures, management of building, vehicles, housekeeping, and landscaping at the company premises.
Ensure that the administrative offices operate smoothly and efficiently.
Assist in developing and enforcing administrative budgets, delegating tasks and tracking progress on projects, and planning and organizing a calendar of events.
Ensuring administrative offices are stocked with necessary supplies and all office equipment are working and properly maintained.
Coordinate in planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Handle the collecting, organizing, and storing information using computers and filing systems.
Fulfills administrative requirements on documentation and payment of bills, among others, on utilities, travels, housing and office supplies.
Extend administrative support to ensure regulatory compliance of office on government permits and licenses.
Supervise the vehicle maintenance manager to manage all vehicles repair and maintenance issues efficiently
Supervise to manage all vehicles assignments to efficiently fulfill the in-town/out-town delivery requirnments as well as vehicle request from all departments
Supervise to manage all vehicle related inspection and audit function
Supervise distribution to effectively and efficiently operate the Distribution Department functions
Manage selection, evaluation and re-evaluation of Transporters yearly
Manage trnsporation arrangement for the stocks to send branch offices for special cases in a timely manner
Responsible for coordinating the storage, transporation, delivery of goods and cash collection.
Manage customer service actives relating to the sales order fulfillment process; interface with sales, customers, and the principals to ensure customer satisfaction for those customer’s orders which are delivered directly from branch.
Manage the process of product receiving and data entry system for saleable in a timely manner
Manage product picking and delivery in a timely manner
Minimize errors in picking and data entry system
Ensure the products are stored according to their required storage temperature
Manage temperature monitoring and recording
Manage and record housekeeping and Pest Control as plan
Manage Shelf Life Control as per FEFO
Ensure product segregation within all warehouse storage area are in place by product batch, expiry and status
Ensure minimize damage, extra cost and human error as per KPI
Prepare and maintain product traceability system
Ensure standard of storages are optimized in compliance with specified SOPs
Ensure all reports and urgent requirements are done in timely manner
Schedule weekly cycle count and submit the report
Provide feedback upon the request of any other parties in a timely manner
Ensure all products, pallets, places, racks, shelves, packaging materials, walkways, dust bins and designated area are kept cleaned all the time
Follow company’s rules & regulations
Perform other relevant duties that may be assigned by Management from time to time.

Open To

Male/Female

Job Requirements

Excellent interpersonal communications with highly perceptive abilities.
Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
Analytical, knowledgeable, and organized with a proactive attitude,
Exceptional leadership and time, task, and resource management skills.
Ability to plan for and keep track of multiple tasks, projects and deadlines.
Familiarity with budget planning and enforcement, human resources, and customer service procedures.
At least a Bachelor’s degree in business administration, management or a related field
At least five (5) years of experience as an Admin. Manager in charge with administrative managerial duties, office and building management, preferably in manufacturing and trading setting
Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint