Administrative Tasks

• Serve as the administrative point of contact between internal and external stakeholders,clients and tenants
• Receive calls, take messages and route correspondence appropriately
• Handle tenant requests, complaints, and queries and route correspondence accordingly
• Monitor office supplies and research advantageous deals or suppliers
• Produce weekly and monthly reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Maintain the office calendar, arrange meetings and appointments, and provide reminders
• Monitor and manage the daily work schedule of cleaners, securities and driver's productivity and efficiency
• Maintain attendance records for individuals and submit to HR monthly as per timeline
• Monitor all types of vouchers to ensure their authenticity and prepare payment vouchers to route to respective personnel and departments for payment approval
• Control office expenses and petty cash usage

Leasing Tasks

• Build and maintain strong relationships with clients to maintain a high presence in the market place
• Arrange meetings and make appointments with prospective clients to discuss their property requirements
• Match potential residents and buyers with available properties based on their wants, needs, and budget
• Present properties and amenities in a positive light to prospective tenants/buyers to facilitate leasing/sales
• Follow up with prospective clients and residents within 24 hours via phone or email, leading tomore successful leases
• Negotiate leasing/sales terms and conditions and close deals, achieving monthly targets and leasing goals
• Coordinate with the maintenance team to arrange check-in/out processes and address any maintenance or damage issues of tenants
• Ensure all defects and outstanding payments (rental, utilities, management fees, internet) for all check-out units are cleared, and proceed with the refund deposit process
• Maintain all lease files and customer data to be easily accessed by the team
• Perform any other tasks assigned by the Assistant Manager or Leasing Manager.

• Any Graduate, Diploma/Certificate in Adminstrative or Sales Management will be advantage.
• Proven experience as an administrative coordinator or similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in Microsoft Office and other relevant software.
• Familiarity with office equipments.