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Administrative Assistant

Moe Ah San Trading
Insein | Yangon
Verified This job has been verified by the company as a real job vacancy.
1 week ago
Recruiter active 5 days ago The recruiter at this company was last active reviewing applications.
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Administrative Assistant

Moe Ah San Trading
Recruiter active 5 days ago The recruiter at this company was last active reviewing applications.
Myanmar - Yangon
Verified This job has been verified by the company as a real job vacancy.

Experience level

Experienced Non-Manager

Job Function

Administrative

Job Industry

Trading/Distribution/Import/Export

Min Education Level

Bachelor Degree

Job Type

Full Time

Job Description

A Big Opportunity for ...

  • Check the emails, messages from Social App that suppliers sent every morning of working days and reported to MD and GM.
  • Response the email as per MD and GM instruction
  • Trace, follow and Check the shipments that company already confirmed for orders
  • Check and Updated the Internal Operation File not to have any miss and absent of urgent cases or daily job activities.
  • Maintain the good business relationship with suppliers
  • Join Meeting with Foreign Suppliers to take meeting notes, discussion notes
  • Prepare the required documents, data such as Power Point in order to discuss the business with Suppliers
  • Prepare the inventory update for new order
  • Prepare the PO file for order and send to supplier for order confirmation
  • Prepare for GM signing on PI, SC, Quotation for order confirmation
  • Report to Price comparison before new order preparation
  • Report Quarterly and Yearly
  • Report any case regarding the company business running with foreign countries through email, viber, whatsapp and line.
  • Interpret while meeting with foreign suppliers
  • Transfer the confirmed PI to Ex-Im Dept as soon as possible so that they can run for import license process
  • Inform the ETD and ETA of every shipment for their adjustment for license and custom clearance process
  • Send the Draft shipping documents to check and confirm before release by supplier’s side
  • Transfer completed shipping documents in scan and original once receive
  • Send and updated the shipment file for letting them know the new shipments arrival for their operation for container take out and warehouse space preparation in advance
  • Record the issues products damage, wrong packing, expired date informed by Warehouse Dept and then complain to supplier with compliant form and Power Point Slide
  • Build to have fast and smooth cooperation for delivery of Sea, Border between two Dept
  • Send updated order files to let them know which products already place order
  • Ask them which products are in the orders by customers so to prepare for order placement in advance not to have any delay on customer’s requirement
  • Ask inventory updated every week
  • Transfer and inform the PI, Quotation, Discount information, Promotion Price, any price relating cases to Account Department
  • Transfer and inform the PI for payment transfer
  • Inform any payment terms and condition of every shipment
  • Cooperate the payment transfer to suppliers countries
  • Prepare the TT forms and send to the banks
  • Cooperate any payment transfer (USD, Euro, THB) with finance Department

Open To

Female

Job Requirements

  • Any Graduate 
  • Microsoft office work/ excel/ powerpoint / email/ internet 
  • 2 to 3 years of experience in related field
  • English 4 skills
  • Strong interpersonal and communication skills
  • Ability to work effectively in a team environment 
  • Attention to detail and ability to prioritize and multitask

 

 

What We Can Offer

Benefits

Bonus
ferry

Highlights

Fun working environment
Joining experience tam

Career Opportunities

Promotion
Career growth
Learn new things