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Administrative Assistant

Moe Ah San Trading
Insein | Yangon
Verified This job has been verified by the company as a real job vacancy.
1 week ago
Recruiter active 5 days ago The recruiter at this company was last active reviewing applications.
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Administrative Assistant

Moe Ah San Trading
Recruiter active 5 days ago The recruiter at this company was last active reviewing applications.
Myanmar - Yangon
Verified This job has been verified by the company as a real job vacancy.

Experience level

Experienced Non-Manager

Job Function


Job Industry


Min Education Level

Bachelor Degree

Job Type

Full Time

Job Description

A Big Opportunity for ...

  • Check the emails, messages from Social App that suppliers sent every morning of working days and reported to MD and GM.
  • Response the email as per MD and GM instruction
  • Trace, follow and Check the shipments that company already confirmed for orders
  • Check and Updated the Internal Operation File not to have any miss and absent of urgent cases or daily job activities.
  • Maintain the good business relationship with suppliers
  • Join Meeting with Foreign Suppliers to take meeting notes, discussion notes
  • Prepare the required documents, data such as Power Point in order to discuss the business with Suppliers
  • Prepare the inventory update for new order
  • Prepare the PO file for order and send to supplier for order confirmation
  • Prepare for GM signing on PI, SC, Quotation for order confirmation
  • Report to Price comparison before new order preparation
  • Report Quarterly and Yearly
  • Report any case regarding the company business running with foreign countries through email, viber, whatsapp and line.
  • Interpret while meeting with foreign suppliers
  • Transfer the confirmed PI to Ex-Im Dept as soon as possible so that they can run for import license process
  • Inform the ETD and ETA of every shipment for their adjustment for license and custom clearance process
  • Send the Draft shipping documents to check and confirm before release by supplier’s side
  • Transfer completed shipping documents in scan and original once receive
  • Send and updated the shipment file for letting them know the new shipments arrival for their operation for container take out and warehouse space preparation in advance
  • Record the issues products damage, wrong packing, expired date informed by Warehouse Dept and then complain to supplier with compliant form and Power Point Slide
  • Build to have fast and smooth cooperation for delivery of Sea, Border between two Dept
  • Send updated order files to let them know which products already place order
  • Ask them which products are in the orders by customers so to prepare for order placement in advance not to have any delay on customer’s requirement
  • Ask inventory updated every week
  • Transfer and inform the PI, Quotation, Discount information, Promotion Price, any price relating cases to Account Department
  • Transfer and inform the PI for payment transfer
  • Inform any payment terms and condition of every shipment
  • Cooperate the payment transfer to suppliers countries
  • Prepare the TT forms and send to the banks
  • Cooperate any payment transfer (USD, Euro, THB) with finance Department

Open To


Job Requirements

  • Any Graduate 
  • Microsoft office work/ excel/ powerpoint / email/ internet 
  • 2 to 3 years of experience in related field
  • English 4 skills
  • Strong interpersonal and communication skills
  • Ability to work effectively in a team environment 
  • Attention to detail and ability to prioritize and multitask



What We Can Offer




Fun working environment
Joining experience tam

Career Opportunities

Career growth
Learn new things