Reports to: MD

Position Summary:

The Secretary records meetings and conference calls and distributes this information appropriately. The Secretary assists in preparing agendas and serves as the archivist in making sure all historical records are filed and documents are kept up to date.

Essential Job Functions:

· Prepares minutes for permanent records following meetings.

· Collaborates with the MD to assemble meeting agendas; working to include Parking Lot items and To Do List items

· Updates and maintains the BOD Contact List and circulates to BOD members

· Familiar with Board procedures and ensures the Board is in accordance with By-Laws.

· Supervises Board elections.

· As Secretary-Elect or Past Secretary, keeps the working documents such as the Policy Register and Board Procedures Manual up to date and current.

· Please see Board of Directors Member job description for more job functions. Time Commitment and Expectations

· Strongly encouraged to attend a Regional Conference every spring.

· Attend and participate in the special events.

· Participate in committee and small working groups as needed throughout the year.

· Avoid conflict of interest roles and business with the Association. Financial Expectations

· Ability to pay phone charges to participate in monthly conference calls.

· The Board is expected to provide revenue-generating contributions towards fundraising activities of the Association. Often these revenues are generated through auctions at conferences (silent and live). Board members are expected to solicit donations and contributions for these fundraising events.

• Any graduates or other Business Administration Degree.
• At least 4 years of experience working with professional secretary.
• Understanding of business functions such as HR, Finance, Sales, Marketing etc.
• Outstanding organizational and leadership abilities
• Working knowledge of IT/Business infrastructure and MS Office
• Familiarity with the operational procedures at all levels of the organization
• Ability to communicate vision to board of directors
• Excellent interpersonal and public speaking skills
• Aptitude in decision-making and problem-solving