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EA & Office Manager

Delta Capital Myanmar
Recruiter active 1 week ago The recruiter at this company was last active reviewing applications.
Myanmar - Yangon
Full Time
Verified This job has been verified by the company as a real job vacancy.
14 Oct 2021

Experience level

Experienced Non-Manager

Job Function

Administrative

Min Education Level

Bachelor Degree

Job Description

Secretarial matters

  • Scheduling meetings and appointments for business meetings
  • Meeting and greeting visitors at all levels of seniority
  • Corresponding on behalf of the management when appropriate
  • Arranging travels (flights, hotel, ground transportation, visas) for team members and visitors
  • Maintaining computer and physical filing systems
  • Planning internal and external events, including investor meetings and team offsite
  • Screening and handling phone calls, emails, and mails

 

Administrative matters

  • Maintaining office services by organizing all office operations and procedures, controlling correspondence, designing filing systems, arranging supply requisitions, managing vendors, comparing vendor prices, and negotiating for optimal savings
  • Providing historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
  • Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement, including repairs and maintenance as necessary
  • Designing, implementing, and maintaining office policies by establishing standards and procedures (including expense claims/leaves calendar)
  • Fulfilling office operational requirements by scheduling and assigning third party contractors (including drivers, cleaners, or others); following up on work results
  • Suggesting improvement areas and contributing to team effort for initiatives undertaken by the management
  • Providing the front desk support with various tasks, including document dispatch, meet & greet in person, etc.

 

Accounting matters

  • Managing office-related expenses and petty cash
  • Book-keeping and performing simple data entry in office accounting system
  • Monthly reporting to and liaising with the head of finance for monthly expenses

 

Compliance matters

  • Liaising with external service providers.
    • To provide support in maintaining the company statutory registers and records
    • To coordinate in preparation and completion of regulatory and compliance documents (including audits and taxes)
    • To verify and administer the salaries and personal income tax for the team members
  • Lodging and filing all necessary documents required by Myanmar Law in a timely manner
  • Staying updated on relevant developments and changes in statutory and regulatory obligations
  • Handling corporate secretarial duties including company incorporations, annual filing at DICA, preparation of KYC documents, directors/shareholders board resolutions for bank account opening & change of signatories, etc.

Open To

Foreign (Expatriate)
Repatriate
Male/Female

Job Requirements

  • Fluency in English and Myanmar (Both spoken and written)
  • Bachelor's degree holder, additional relevant qualifications a plus
  • Minimum 3 years working in office management and as an executive assistant; work experience in an international company/organization a strong plus
  • Basic accounting knowledge and familiarity with the companies' law and company tax 
  • Experience in using computers, and office hardware (printer, scanner etc.), and software (Word, Excel, Outlook)
  • Excellent communication and interpersonal skills; dynamic, proactive and team player a must
  • Highest level of professionalism in person, on the phone and by email
  • Ability to handle multiple tasks efficiently and effectively; meet tight deadlines, maintain composure under pressure
  • Demonstrate excellent attention to detail
  • The highest degree of integrity, trustworthiness, professionalism and discretion required
  • Must be able to work independently and work well under pressure in a fast-paced environment

 

 

What We Can Offer

Benefits

- Bonus
- Reward over performance
- Medical Insurance

Highlights

- Fun Working environment
- International Standards
- Join an experienced team

Career Opportunities

- Training provided
- Learn new skills on the job

About Our Company

Delta Capital Myanmar is Myanmar's leading asset manager and a responsible investor backing Myanmar's champions.
• Established in 2013, Delta Capital Myanmar has grown to be Myanmar's largest dedicated asset manager with assets under management of USD 120 million on behalf of leading institutional investors, corporates, and family offices.
• Our dedicated fund management team is comprised of local and international talents with backgrounds in direct investing, international financial markets, legal and business development. The majority of our team are Myanmar. Our combination of local knowledge and networks, and international best practices sets us apart.
• We are dedicated to promoting responsible, sustainable development in Myanmar.

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Experience level

Experienced Non-Manager

Job Function

Administrative

Min Education Level

Bachelor Degree

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