Secretarial matters

• Scheduling meetings and appointments for business meetings
• Meeting and greeting visitors at all levels of seniority
• Corresponding on behalf of the management when appropriate
• Arranging travels (flights, hotel, ground transportation, visas) for team members and visitors
• Maintaining computer and physical filing systems
• Planning internal and external events, including investor meetings and team offsite
• Screening and handling phone calls, emails, and mails

Administrative matters

• Maintaining office services by organizing all office operations and procedures, controlling correspondence, designing filing systems, arranging supply requisitions, managing vendors, comparing vendor prices, and negotiating for optimal savings
• Providing historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
• Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement, including repairs and maintenance as necessary
• Designing, implementing, and maintaining office policies by establishing standards and procedures (including expense claims/leaves calendar)
• Fulfilling office operational requirements by scheduling and assigning third party contractors (including drivers, cleaners, or others); following up on work results
• Suggesting improvement areas and contributing to team effort for initiatives undertaken by the management
• Providing the front desk support with various tasks, including document dispatch, meet & greet in person, etc.

Accounting matters

• Managing office-related expenses and petty cash
• Book-keeping and performing simple data entry in office accounting system
• Monthly reporting to and liaising with the head of finance for monthly expenses

Compliance matters

• Liaising with external service providers.
  • To provide support in maintaining the company statutory registers and records
  • To coordinate in preparation and completion of regulatory and compliance documents (including audits and taxes)
  • To verify and administer the salaries and personal income tax for the team members
• Lodging and filing all necessary documents required by Myanmar Law in a timely manner
• Staying updated on relevant developments and changes in statutory and regulatory obligations
• Handling corporate secretarial duties including company incorporations, annual filing at DICA, preparation of KYC documents, directors/shareholders board resolutions for bank account opening & change of signatories, etc.

• Fluency in English and Myanmar (Both spoken and written)
• Bachelor's degree holder, additional relevant qualifications a plus
• Minimum 3 years working in office management and as an executive assistant; work experience in an international company/organization a strong plus
• Basic accounting knowledge and familiarity with the companies' law and company tax 
• Experience in using computers, and office hardware (printer, scanner etc.), and software (Word, Excel, Outlook)
• Excellent communication and interpersonal skills; dynamic, proactive and team player a must
• Highest level of professionalism in person, on the phone and by email
• Ability to handle multiple tasks efficiently and effectively; meet tight deadlines, maintain composure under pressure
• Demonstrate excellent attention to detail
• The highest degree of integrity, trustworthiness, professionalism and discretion required
• Must be able to work independently and work well under pressure in a fast-paced environment