A Fantastic Opportunity for ...
· Building rapport with BODs’ secretaries for first-hand information and produce weekly “Signatories’ Availability Report” and get all urgent and important signatures timely.
· Prioritized work to meet deadlines depending on urgency (especially for CP documents, Loan agreements and other projects.)
· Organizing and attending team meetings (Legal and CSD Meeting), including meeting room booking, prepare necessary documents and circulate.
· Financial related matters (E.g., payment request, withdraw cash, making payments, clear settlements etc. for Legal Counsels and some department related)
· Stationery/Other Requests to replenish stationery and accessories as per requirement. (Control and stock check)
· Handling courier arrangements (Local & Overseas), circulating/delivering documents to relevant departments/companies.
· Printing, copying, scanning, binding, filing, other documentation works.
· Handling, safe keeping and retrieving all agreements and legal documents (hard copies and soft copies)
· Preparing and tracking Leave Records, Training Records, Daily/Weekly Reports, etc.
· Correspondence with Singapore team and assist all the necessary things upon their requests.
· Communicate with all team members from Group Legal Department and send out daily “Out of Office” Report and to help consolidate work for them.
· Distributing information to all team members, liaison between Legal team and other departments.
· Assist in Administration of legal department (departmental ad-hoc tasks)
· Organizing team events (book club session, sport day, welcome, welfare, birthdays, etc.)
· Other Ad-hoc tasks assigned by Group General Counsel