• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Prepare & submit & Maintain COA documents
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior Operation Administrative to handle requests and queries from senior managers

EDUCATION:
• University graduated Administrative Management Certificate (or) Diploma holder preferable

EXPERIENCE / KNOWLEDGE:
• New graduation and / or Minimum 1+ year in Administrative function
• Working knowledge of office equipment, like printers and fax machines
• Organizational skills with the ability to multi-task
SKILLS :
• Must good computer, excel & typing skill
• Effective verbal, listening and written communication in English
• time management skills
• policies and procedures
• basic counseling skills
• problem solving skills
• negotiations skills

COMPETENCIES:
• Creative Thinking – Able to create idea and simplify implementation
• Flexibility – Adapts easily to change and responds flexibly to a changing and evolving environment, provides momentum when driving change and involves others when building plans for change.
• Resilience - Ability to work under pressure and manage personal effectiveness in face of challenge. Demonstrates an approach to work that is characterized by commitment, energy and motivation.
• Teamwork – Able to build and maintain effective working relationships with a diverse and multi-cultural workforce in a variety of locations, working cooperatively with others. The ability to build and contribute to a team as well as work independently within a given framework.
• Communication – Good communication, influencing both verbal and written. Able to get one’s message understood by adopting a range of styles, tools and techniques appropriate to the audience.