Job Description

The PMO Assistant role oversees the delivery of the Operation and Maintenance (O&M).

Particularly, the role holder shall support the PMO across various departments in terms of planning,

execution, delivery and closure, while consistently ensuring that all aspects of the Company’s project

methodology and governance are followed as per the defined standards and principles.

Competencies for this role are:

· Excellent English communication skills (speaking, reading, writing and listening);

· Well-developed skills in the use of MS Excel, MS PowerPoint, MS Word and MS Outlook;

· Ability to summarize and consolidate complex information coming from different sources

into a concise, comprehensive and readable literature (both editorial and visual);

· Ability to work well under pressure, as well as flexible and adaptable to ever-shifting

priorities;

· Ability to develop effective business relationship and work in partnership with a diverse

range of stakeholder groups, from top to bottom, both internal and external;

· Ability to prioritize and work on a diverse range of activities simultaneously, never losing the

focus into requirements and effective delivery;

Key Responsibilities and Accountabilities

· Responsible for the effective planning, execution, delivery and closure of the O&M projects

and programmes;

· Managing processes, procedures and methodologies on behalf of O&M Department

providing expertise in governance and supporting effective delivery of results;

· Ensuring that all reported projects and programmes’ Risks, Assumptions, Issues and

Dependencies are logged, daily updated, reviewed and escalated when (and if) applicable;

· Understanding complex business dynamics and have a good sense on how and when to

prioritize critical tasks effectively and proactively, with quality, on time;

· Creating, maintaining and consolidating projects and programmes plans, inclusive of

milestones, activities, timelines, task owners and gant charts in a visually clear and

exhaustive manner;

· Ongoing monitoring of all projects and programmes’ status, consistently evaluating and

reporting on performance criteria (scope, cost, schedule and quality);

· Consolidating and delivering daily, weekly, monthly and quarterly status reports,

summarizing complex project and programme information into concise and comprehensive

highlights;

· Creating high quality PowerPoint presentations and Word documentation, from summary

status reports to process diagrams or procedures training material and other, as and when

required;

· Organizing, documenting and disseminating the outcome of key PMO Steering Committees

and other project meetings;

· Ensuring that all agreed mitigating activities and actions are conducted in a timely and

quality manner, whilst also keeping the focus on the overarching set of existing deliverables;

· Summarizing feasible options and recommending sensible solutions or mitigations to

potential issues, risks or dependencies;

· Maintaining and updating all PMO documentation in line with the enterprise PMO standards

and practice, ensuring that all PMO information is easily accessible at all times;

O&M Dept – Job Description

· Ensuring that all projects and programmes activities are conducted in compliance with

regulatory requirements, enterprise Risk Management Framework and internal Policies;

· Maintaining good work relationships with key stakeholders, both internal and external,

across all levels of the Company, ensuring consistency of standards in status reporting

enterprise wide;

Job Requirements

• Bachelor of Engineering
• Good of English
• Reporting skill
• Communication skill
• Microsoft Office (Advance Level)