Oversee daily administrative functions across head offices and all locations for the three business.
• Develop and implement standardized administrative policies and procedures to ensure consistency, efficiency, and adherence to company standards across all sites.
• Provide dedicated administrative support to the Automobile Trading Sales team, including assistance with sales documentation and ensuring seamless handover for vehicle registration processes.
• Manage the new car inventory process for the Automobile Trading unit, including daily physical stock checks, coordinating inbound/outbound vehicle logistics, and overseeing efficient lot organization.
• Manage operational budgets for administrative supplies, vendor services, and facility maintenance, ensuring cost-effectiveness.
• Manage company assets, including non-revenue fleet vehicles and office equipment, overseeing their regular maintenance and replacement planning.
• Ensure efficient flow and inventory control of administrative materials required for public-facing operations and back-office support.
• Ensure all facilities and administrative activities comply with local regulatory requirements, including safety, environmental, Car licensing, and business licensing.
• Oversee the central administrative filing and document management system, ensuring accurate and accessible record-keeping for all operations.

• Bachelor's degree in Business Administration, Facilities Management, Operations, or a related field.
• Minimum 5 years of progressive experience in Administrative or Operations Management, with at least 2 years in a supervisory or multi-site management capacity.
• Previous experience managing administrative functions within transportation, automotive, or multi-site commercial operations is a strong asset.
• Proficiency in facility management software, strong budget planning and reporting skills, and expertise in MS Office Suite.
• Proven ability to manage complex vendor relationships, excellent organizational and problem-solving skills, and strong written and verbal communication.