Administrative & Facility Management

• Support purchasing, tracking, and maintenance of fixed assets, ensuring accurate records in the asset register.
• Manage Inventory in/out with proper records and report on a monthly basis.
• Support the renewal, extension, and compliance of administrative contracts, company licenses, and other statutory documents.
• Ensure proper maintenance, cleanliness, safety, and security of offices, warehouses, and related facilities in both Thilawa and Yangon branches.
• Support building and facility maintenance works, including timely repair of structural, plumbing, and water leakage issues.
• Support grounds and premises upkeep to ensure cleanliness, safety, and proper presentation of company facilities.
• Manage procurement and inventory of office supplies, equipment, and maintenance services to ensure cost efficiency and availability.
• Support and coordinate company events, staff welfare programs, CSR activities, and seasonal events.
• Support ISO certification efforts for the admin department in alignment with company-wide certification goals.
• Any Ad hoc responsibilities which may evolve based on business requirements and available manpower.

Fleet & Vehicle Management

• Oversee daily GPS monitoring, fuel consumption tracking, and ensure timely submission of daily, weekly, and monthly fleet reports.
• Support preventive and corrective maintenance schedules for company vehicles.
• Supervise vehicle license renewals and ensure timely compliance with all transport-related regulations.
• Coordinate ferry way arrangements for staff and goods transportation as required.
• Coordinate with external service providers for repairs and modifications, ensuring cost-effectiveness and minimal downtime.

Compliance & Government Liaison

• Maintain and safeguard all company-related government documents, permits, and certificates.
• Liaise with government agencies, SEZ authorities, and relevant institutions for approvals, renewals, and inspections.
• Ensure the company remains compliant with all administrative, transport, and operational regulations applicable to logistics and warehousing.

Leadership & Process Improvement

• Supervise and mentor junior admin staff, assigning tasks and monitoring performance.
• Review and improve administrative processes to increase efficiency and reduce operational costs.
• Coordinate with warehouse, transport, and freight forwarding teams to support operational needs.

Reporting & Communication

• Prepare and submit timely, accurate, and comprehensive reports to management, including: Daily, weekly, and monthly fleet performance reports.
• Asset management updates.
• Administrative cost and budget tracking.
• Compliance and license renewal status.
• Summary of payment deadlines to ensure timely payment to suppliers as per agreed terms.
• Annual maintenance inspection reports as per Appendix A
• Payment tracking reports aligned with Appendix B.
• Weekly and monthly consolidated Admin reports.
• Highlight operational risks, issues, and recommendations for management decision-making.
• Maintain clear communication channels with management and relevant stakeholders.
• Ensure payments to vendors, suppliers, and authorities are made on time as per agreed timelines, with a payment deadline summary prepared and monitored by Admin.

• Bachelor’s degree in any discipline is required; a diploma in Business Administration is preferred.

• Minimum 3 years of experience in administrative roles, with at least 2 year in SEZ (Special Economic Zone) operations.

• Strong knowledge of office administration, facility management, and fleet coordination.

• Familiarity with government liaison processes, license renewals, and compliance documentation.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic reporting tools.

• Good communication skills, with the ability to communicate effectively in English.

• Ability to multitask, work independently, and manage time efficiently in a fast-paced environment.