Job Summary

The Executive Officer to the Factory Manager provides high-level administrative, operational, and strategic support to ensure the effective functioning of the factory’s management processes. This role acts as the Factory Manager’s right hand, coordinating daily activities, assisting in decision-making, and occasionally representing the Factory Manager in meetings or operational matters when required. The Executive Officer ensures smooth communication between departments, follows up on managerial directives, and supports continuous improvement initiatives within the factory.

Key Responsibilities

- Managerial and Operational Support: Provide comprehensive support to the Factory Manager in daily operations and decision-making.

- Administration and Executive Support: Manage executive tasks, schedules, and correspondence.

- Coordination with All Departmental Activities: Ensure smooth collaboration and communication across all departments.

- Performance Tracking: Prepare performance summaries and highlight issues requiring management review.

- Project Coordination: Track the progress of ongoing projects, corrective actions, and improvement tasks.

- Quality Assurance Support: Assist in implementing productivity, safety, and quality improvement initiatives.

- Budgeting & Cost Control Assistance: Support the management of factory budgeting and cost control efforts.

- Vendor & External Party Coordination: Liaise with vendors and external parties on behalf of the Factory Manager.

Qualifications & Requirements

- Bachelor’s degree in Engineering, Business Administration, Industrial Management, or equivalent.

- Minimum 5–10 years of relevant experience in administrative, operations, or factory coordination roles.

- Strong organizational, analytical, and problem-solving skills.

- Excellent communication skills, both written and spoken.

- Proven ability to handle confidential information with integrity.

- Advanced proficiency in MS Office (Word, Excel, PowerPoint), AutoCAD, and basic data reporting tools.

- Ability to work independently and handle multitasking in a fast-paced environment.

- Strong communication and teamwork abilities.

Working Conditions

The role requires working in a factory floor environment with occasional exposure to noise, heat, and chemicals. Shift work is required, including weekends and emergency call-outs.