Assist with recruitment, onboarding/offboarding, and staff documentation. Monitor attendance, manage leave and shift schedules, and support HR communications. Coordinate performance reviews and training logistics. Handle office admin tasks, expense claims, and vendor coordination. Organize staff travel and engagement events. Liaise with the Ministry of Education and immigration offices for licenses and visas. Ensure compliance with regulatory and facility requirements.
Key Responsibilities Administrative Support for Marketing Department • General Administration: Provide day-to-day administrative support to the Marketing Department, including managing calendars, scheduling meetings, and handling correspondence. • Document Management: Collect, organize, and maintain all marketing-related documents, ensuring they are easily accessible and up-to-date. • Communication Liaison: Act as the primary point of contact for internal and external communications related to the Marketing Department. Inventory and Freebies Management • Inventory Management: Oversee the ordering, storage, and distribution of marketing materials and freebies for Business Units (BUs). • Coordination with Marketing Managers/BPs: Work closely with Marketing Managers and Business Partners (BPs) of each BU to ensure that all inventory needs are met, and supplies are managed efficiently. • Supplier Coordination: Liaise with suppliers to ensure timely delivery of marketing materials and manage relationships to secure the best terms. Training, Kickoff and Team Building Session Coordination • Training Arrangements: Organize and coordinate training sessions for the Marketing Team, including scheduling, booking venues or online platforms, and preparing necessary materials. • Training Documentation: Maintain records of all training sessions, including attendance, materials used, and feedback received, to ensure continuous improvement. • Agenda and Planning: Plan and execute kickoff meetings and teambuilding sessions for the Marketing Department, ensuring these events align with department goals and enhance team cohesion. • Logistical Coordination: Manage all logistical aspects of these events, including venue booking, catering, transportation, and any necessary equipment. Major Events Support • Event Assistance: Provide support to the Event and Offline Media Manager in organizing and coordinating major events for BUs. • Logistics and Coordination: Assist with the logistical planning and execution of large-scale events, ensuring all necessary arrangements are in place. Document Management • Documentation Collection: Collect and organize all documents related to marketing activities, ensuring they are properly filed and accessible to relevant team members. • Record Keeping: Maintain an up-to-date archive of all departmental documents, including contracts, reports, and project files, in both physical and digital formats.
Position Overview Talent Acquisition specialist leads end to end entire hiring process from preparing JD to candidate search until contract signing and onboarding of new hire. Recruitment channel development Identify multiple recruitment channels (traditional & digital) Assess acquisition cost and return on investment (ROI) Develop a complementary set of acquisition channels Post vacancies internally and externally to the relevant channels, ensuring position advertisement reaches target audience and ROI is realized from selected channel(s) Run regular periodic recruitment campaigns, anticipating peak requirements through liaison with function heads and workforce planning consideration Candidate selection Work with hiring managers to design/update job descriptions for new hiring Identification of suitable candidates according to the job description, company culture and salary guidelines Conduct preliminary interviews and screening Prepare short list of recommended candidates Proactively manage interview scheduling with hiring managers Participate in interviews with the hiring manager, ensuring interview standards are followed Onboarding & Internal communication Internal announcement of new hires through company announcement Onboard new starters, ensuring awareness of company policies, guidelines and systems Lead the induction program for new hires Ensure personal details are collected and securely stored to facilitate payroll, taxation and next of kin requirements
As the Software Specialist ,you will play a pivotal role in driving the success of our Acumatica implementation. Reporting directly to the Product Owner, you will lead three key sub-departments: Business Analysis on Implementation, Development, and User Support. Your responsibilities will include coordinating with stakeholders, managing development teams, overseeing User Acceptance Testing (UAT), and ensuring a seamless integration of Acumatica into our business processes. This role has a reporting line to Software Manager. Oversee the Acumatica Development Team, ensuring timely and quality customizations, coding, and programming. Manage and conduct thorough testing of the ERP system to ensure functionality, accuracy, and reliability. Work closely with developers to address technical challenges and ensure alignment with project timelines. Conduct regular team meetings to assess progress and address any roadblocks. Manage the UAT process, ensuring that customizations meet business requirements and quality standards. Coordinate with ERP Team to ensure a smooth transition from UAT to deployment. Provide training to end-users to ensure their successful adoption and utilization of the ERP system Standard Operating Procedures (“SOPs”) Collaborate with the Product Owner and other team members to understand project requirements and objectives. Collaborate with stakeholders to understand business requirements and translate them into actionable plans. Continuously collaborate with Product Owner and other stakeholders to prepare, update, and improve SOPs in alignment with the SOP framework. Manage documentation and analysis of business processes to identify areas for improvement and ensure smooth ERP implementation. Lead the Teams of Software Customization and User Support. Oversee the User Support team, ensuring responsive and effective support to end-users in both Vietnam and Myanmar operations. Develop training materials and conducting user training sessions. Manage change resistance and foster user adoption of new software systems. Asia Strategic Holdings Limited Project Management Actively perform the Project Management role, including planning, executing, and closing projects within defined timelines and budget. Utilize project management tools to track progress, identify risks, and implement mitigation strategies. Ensure effective communication with the Product Owner and other stakeholders on project status and key milestones. SOPs for defining criteria for evaluating software vendors, such as product features, vendor reputation, pricing, support services, and scalability. Vendor Management Procedures for prioritizing and weighting selection criteria based on organizational needs and priorities. Monitor vendor deliverables, timelines, and adherence to contractual obligations. While the above includes a description of the essential functions of the position, other duties may be assigned. This job description is subject to change at the discretion of management.
Feasibility & Design Preparation Develop detailed project plans including milestones, timelines, and deliverables. Consolidate project requirements and site conditions; report to the Group PM. Prepare feasibility layouts, concept designs, and initial budgets. Coordinate closely with internal departments (ID, IT/Marketing, Exera, BUs) and external vendors for design, 3D renderings, and M&E/fire safety compliance. Drive stakeholder engagement and secure approvals for each project phase. Maintain organized records: design packages, contracts, cost trackers, and legal documentation. Budgeting, Tendering & Contracting Validate cost estimates prepared during the feasibility stage. Work with internal teams to develop a Bill of Quantities (BOQ) covering all materials and furnishings. Benchmark costs with current market rates and apply value engineering. Manage transparent tendering processes for architects, engineers, consultants, contractors, and suppliers. Collaborate with the Group PM to lead vendor prequalification and tender evaluation. Recommend final selections via formal Office Memorandums. Review, finalize, and ensure timely signing of contracts, including execution and payment schedules. Monitor contractual milestones and manage compliance with contractual terms. Project Management Obtain necessary licenses and approvals to start construction. Use integrated tools to control scope, cost, and timelines. Lead construction work according to internal standards, legal requirements, and industry best practices. Maintain regular communication with all stakeholders and drive cross-functional collaboration. Ensure project delivery aligns with specifications and contractual obligations. Track and validate work progress with documentation for payment processing. Identify risks and implement mitigation strategies proactively. HSSE (Health, Safety, Security & Environment) Ensure site safety protocols are implemented and followed. Work closely with contractors to maintain safety, security, and environmental standards. Conduct inspections and incident investigations as needed. Team & Stakeholder Management Supervise and mentor the Project Coordinator. Coordinate with ID, SS, IT/Marketing, BUs, and Finance to ensure alignment. Manage stakeholder meetings, resolve issues, and escalate major changes to the Group PM. Reporting & Governance Oversee cost tracking, schedule monitoring, and risk assessments throughout the project lifecycle. Prepare concise executive reports for senior management. Ensure compliance with government regulations and internal governance. Lead post-project evaluations and share lessons learned for future improvements.
Duties and Responsibilities Assist with day-to-day operation and prepare paperwork for tax payment, tax returns preparation and tax clearance. Prepare withholding tax compliance and payment procedure. Assist Tax Manager with preparation of tax returns which include quarterly and annual commercial tax returns as well as corporate income tax returns. Liaise with tax authorities and other related bodies. Keep track on tax updates and translate upon necessity. Undertake other duties as may be required and assigned by Tax Manager time to time.
The Community Management Executive (CME) is responsible for handling customer inquiries across various messaging platforms and creating qualified leads based on the criteria of the prospects. This role requires excellent communication skills, attention to detail, and the ability to work efficiently in a fast-paced environment. Key Responsibilities Customer Inquiry Management: Respond to customer inquiries via messenger platforms, ensuring timely and accurate communication. Provide information about the products and services offered by the company in a clear and engaging manner. Ensure that all interactions are consistent with brand guidelines and company policies. Lead Qualification and Creation: Evaluate customer inquiries to determine if they meet the criteria for lead creation. Create leads in the CRM system based on qualified inquiries, ensuring accuracy and completeness of information. Work closely with the Community Management Lead to optimize the lead generation process. Documentation and Reporting: Accurately document all customer interactions and leads in the CRM system. Provide regular updates on the status of leads and any issues encountered during customer interactions. Assist in the preparation of reports on community management performance. Continuous Improvement Stay informed about the company's products, services, and marketing campaigns to effectively communicate with customers. Participate in regular training sessions and team meetings to improve skills and knowledge. Provide feedback on customer inquiries and suggest improvements to community management processes.