Student Support: Managing student records, files, and transcripts; assisting with financial aid applications, payment plans, and billing; providing career counseling and job search support. Academic Support: Assisting Academic department with course scheduling, material preparation, and event coordination; ensuring smooth operation of academic processes. Operation Management: Overseeing daily office operations, including scheduling, correspondence, supply management, and maintenance. Arranging travel logistics including booking accommodations, and transportation. Purchasing and maintaining office assets and stationery. Preparing meeting agendas, taking minutes, and following up on action items. Performing another admin related tasks by assigned. Event Coordination: Organizing and coordinating internal and external meetings, preparing materials, and handling logistics. Record-Keeping and Compliance: Ensuring accurate and up-to-date records, including student files, financial records, and compliance with relevant regulations. Maintaining relevant admin databases and others related documents. Communication and Collaboration: Serving as a point of contact for internal and external stakeholders, facilitating communication and collaboration between departments. Supervising and Reporting Reporting daily to Center Manager & operation Manager. Supervising to Cleaners and facility officer. Financial Management: Managing financial records, processing invoices, and assisting with budgeting and forecasting. HR Support: Assisting with onboarding new hires and maintaining personnel records.
Prepare & check classroom resources, projector displays, and classroom materials before starting the class. Monitor the attendance of students. If there are those who do not meet the attendance requirements, report them to the Supervisor. Provide guidance and assistance to students who need extra attention. Oversee industry visits, class outings, and sports events Work closely with teachers, parents, and other professionals Communicate with parents, students, and teachers. Participate in school activities. Record and report daily Report and student progress.
Academic Management Arranging meetings for new lecturers with the Academic Head, Chairman. Conducting Module Meetings and planning class schedules for the year with the respective lecturers and explaining procedures and regulations to new lecturers. Requesting Lecturer Handbooks and assignments for new modules. Submitting suitable job applications to the Academic Head for additional lecturer recruitment if necessary. Student Affairs Management Arranging and supervising internships and industrial trips, and accompanying them as a supervisor and managing Asia Science Camp matters. Resolving complaints from lecturers, students, and staff. Arranging to submit reports on teachers' teaching performance and attendance records from the Center Manager to the Academic Head, Operation Director, and Deputy Operations Manager. Reviewing and arranging for warning letters to be sent to students whose attendance records do not meet the required percentage. Supervising the preparation of student-related documents during EV visits. Center Operation Management Organizes and implements all aspects of large, campuses special events utilizing presentation and promotional materials, maintaining budgetary and operational controls, and representing the College occasional Seminars/Events. Organizes and implements all aspects of large, campuses special events utilizing presentation and promotional materials, maintaining budgetary and operational controls, and representing the College events. Prepares business plans that support the operation of the center. Organize, direct, and supervise Campus’s daily operation to ensure smooth and timely execution and report to the Operation Director & Deputy Operations Manager. Team Management Leads and manages the daily activities of academic staffs and operation staffs by including mentoring, workload management, skill and career development and feedback on performance; providing regular inclusive communication to facilitate a positive, collaborative and innovative staff culture. Delegate tasks and responsibilities effectively. Collaborate with other departments to ensure alignment and achieve business goals.