The Role The company is looking for a bright and dynamic candidate to work as an Executive Assistant & Office Manager. The Executive Assistant & Office Manager will work closely with the management and the investment and ESG associates and analysts of the company to support the company’s operations in Myanmar, and his/her responsibilities include handling all aspects of the company’s secretarial, administrative, accounting and compliance matters. The candidate will have the opportunity to work with experienced management and a team of highly qualified and motivated local and foreign professionals. The Executive Assistant & Office Manager will also interact with “high profile” domestic and international figures. The candidate is expected to quickly familiarize him/herself with key personnel and learn fast to execute responsibilities and tasks efficiently and effectively. He/she should be highly reliable and have a strong work ethic. The Responsibilities Secretarial matters • Scheduling meetings and appointments for business meetings • Meeting and greeting visitors at all levels of seniority • Corresponding on behalf of the management when appropriate • Arranging travels (flights, hotel, ground transportation, visas) for team members and visitors • Maintaining computer and physical filing systems • Planning internal and external events, including investor meetings and team offsite • Screening and handling phone calls, emails, and mails Administrative matters • Maintaining office services by organizing all of fice operations and procedures, controlling correspondence, designing filing systems, arranging supply requisitions, managing vendors, comparing vendor prices, and negotiating for optimal savings • Providing historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records • Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement, including repairs and maintenance as necessary • Designing, implementing, and maintaining office policies by establishing standards and procedures (including expense claims/leaves calendar) • Fulfilling office operational requirements by scheduling and assigning third party cont ractors (including drivers, cleaners, or others); following up on work results • Suggesting improvement areas and contributing to team ef fort for initiatives undertaken by the management • Providing the front desk support with various tasks, including document dispatch, meet & greet in person Accounting matters • Managing offiice-related expenses and petty cash • Book-keeping and performing simple data entry in office accounting system • Monthly reporting to and liaising with the head of f inance for monthly expenses Compliance matters • Liaising with external service providers. • To provide support in maintaining the company statutory registers and records • To coordinate in preparation and completion of regulatory and compliance documents (including audits and taxes) • To verify and administer the salaries and personal income tax for the team members • Lodging and filing all necessary documents required by Myanmar Law in a timely manner • Staying updated on relevant developments and changes in statutory and regulatory obligations • Handling corporate secretarial duties including company incorporations, annual filing at DICA, preparation of KYC documents, directors/shareholders board resolutions for bank account opening & change of signatories, etc