Job Description: Review all structural design documentations prepared and ensure that it is correct to a high degree of accuracy, suitable for construction and in accordance with all relevant standards. Attending regular design coordination meetings with consultants, internal meeting with contractors at which all new drawings, shop drawings RFA/RFIs are coordinated & reviewed. Assisting the project team in all design issues including CAD drafting as and when required and lead a team of Design Engineers. Coordinate with foreign and local consultants for all design matters. Coordinate with Contractors and in-house design team to solve the routine site problems. Carry out design for parament works/temporary works and drafting work according to MNBC for submission to CQHP/YCDC. Possess expert knowledge on structural software such as ETABS and SAFE for checking consultant’s works. Prefer to have professional engineer (Structure) Licenses recognized by local building authority.
Responsibilities Conduct research to identify market trends, consumer preferences, and competitor activities. Collect and analyze data to generate insights that inform marketing strategies and decisionmaking. Monitor industry news, social media, and online platforms to stay updated on relevant market developments Assist in planning, executing, and monitoring marketing campaigns across various channels (digital, print, social media, etc.) Collaborate with internal teams and external stakeholders to ensure smooth execution of campaigns. Track campaign performance metrics and prepare reports to evaluate effectiveness and suggest improvements. Assist in creating engaging marketing content such as blog posts, social media posts, email newsletters, and website copy. Proofread and edit marketing materials to ensure accuracy, consistency, and adherence to brand guidelines. Help maintain content calendars and ensure timely delivery of content across different platforms. Provide general administrative support to the marketing team, including scheduling meetings, managing calendars, and organizing marketing materials. Assist in budget tracking and invoice processing. Coordinate with external vendors and agencies to support marketing initiatives. Contribute to the development and maintenance of brand identity and messaging guidelines. Support the creation and distribution of internal and external communication materials. Help maintain brand consistency across all marketing channels and touchpoints.
Report to Financial Controller Responsible for preparing and analyzing monthly /yearly financial reports & statement Tax compliance with government authorities concerned MIC quarterly reporting Annual Budgeting & forecasting Dealing with tax officers, auditors and bankers Team management experience Experience in dealing with government depts (MIC/DICA/LTO/MTO) Solid experience in handling tax matters Foreign company working experience Audit firm/Big 4 audit firm working experience Handling multiple companies in different industries (Property Development/Management/Leasing)
Responsible for the day-to-day administrative tasks involved in running the Central and the Central Boulevard. This includes maintaining up to date records, correspondence, and filing systems, as well as managing appointments and scheduling. Assist with financial management tasks, such as preparing and maintaining financial records, processing invoices, coordinating with Finance to issue purchase order. Responsible for creating and maintaining an accurate inventory of all assets owned by the organization. This includes tracking assets such as equipment, furniture, vehicles, machinery, and other tangible or intangible items. Responsible for organizing and coordinating meetings of the board of directors and PMO teams and recording minutes of the meetings. They may also be involved in preparing meeting agendas, distributing meeting notices, and maintaining official records of board decisions. Provide administrative support to the board of directors, including drafting and distributing official communications, preparing meeting materials, and assisting with the implementation of board decisions. Coordinates the procurement process for acquiring uniforms, stationery and IT equipment, including researching suppliers, obtaining quotes, and managing purchase orders. They also oversee the disposal or sale of assets that are no longer needed, ensuring compliance with legal and environmental requirements. Responsible for creating a schedule for ferry transportation, considering the departure and arrival times that best accommodate the staff's needs. This involves coordinating with the ferry service provider to secure the necessary time slots. Arranging company event for Vesta staff members; which include determining event’s scope size and specific requirements, venue selection and booking, budget management, event logistic and event program and schedule.
Job Description We are seeking an experienced Admin Manager who can efficiently manage a wide range of administrative functions including vehicle management (Office cars), car repair and maintenance, facility management, organizing company events, financial control, asset and store management, MIC approval, MJSRV, FRC, Form C, Labor card applications, and other Admin related tasks. Additionally, the ideal candidate should be able to implement necessary SOPs, handle car fuel and expense management, manage office facility and supply arrangements, oversee regular payments such as utility bills, internet bills, and apartment rental fees, and handle F&B staff ferry arrangements. Responsibilities Coordinate the maintenance and repair of office vehicles. Manage vehicle insurance, registration, and inspection processes. Daily Way Plan management and supervise Drivers team. Implement SOPs for efficient vehicle management. Manage car fuel and expense tracking. Oversee the maintenance and security of office facilities. Coordinate with vendors for facility-related services. Manage office facility and supply arrangements. Plan and execute company events and gatherings. Coordinate logistics, catering, and other event-related arrangements. Monitor and control administrative expenses within budgetary constraints. Prepare and manage administrative budgets and expenditure reports. Handle regular payments such as utility bills, internet bills, and apartment rental fees. Maintain inventory records and manage office assets. Coordinate procurement and distribution of office supplies. Process and obtain necessary approvals such as MIC, MJSRV, FRC, Form C, and Labor cards. Ensure compliance with all relevant regulations and standards. Supervise and guide administrative staff. Conduct performance evaluations and training programs as needed. Handle F&B staff ferry arrangements as required.
Responsibilities Assist the Executive Director and his family in handling daily tasks. To conduct personal matters of Executive Directors and his family when required. To carry out duties assigned by the Executive Director and his family. Performs purchasing Executive Directors and his family's requirements.
Responsibilities: Coordination with both internal and external parties for all logistics matters Maintains relationships with the Internal team and forwarder company by providing support, information guidance, Cross-check and follow up on contracts, invoices and payments Check and ensure that all shipments on purchases are checked properly and reconciled against shipment invoice Work closely with the internal team to ship materials timely and accurately Coordination with team – daily operations, including overseeing shipments, tracking and resolving any issues that may arise. required documentation, declarations, and/or labels to facilitate shipment, trade, and payments between the company, Client, and all other relevant parties involved (e.g. banks, insurance companies, warehouse, freight forwarder, third-party partly logistics vendor etc.)
-To establish a proper document control system and procedure in accordance with current condition and authority requirement. -To handle and control incoming and outgoing documents/ drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures. Maintain accurate records and register all documents as per the document control system and procedures. -To facilitate timely document review, approval and documentation in an effective and efficient manner. -Assist the project team by coordinating document status and distribution. -Track all documents correspondences and transactions -File and archive documentation to facilitate easy retrieval. -Assist completion of requests, searches and queries from any project member. -Prepare and handover all final as-built documentation. -Monitor the submissions status and take action to resubmit for Rejected, Revised documents in specific time. -Assist to submit statutory documents required to authorities
- Collaborate with hiring managers to identify staffing needs and develop recruitment strategies - Source candidates through various channels, including job boards, social media, and other events - Screen resumes and conduct initial phone interviews to assess candidate qualifications - Coordinate and schedule interviews with hiring managers - Conduct reference checks and background screenings - Extend job offers and negotiate salary packages - Maintain accurate and up-to-date candidate records in the applicant tracking system - Provide regular updates to hiring managers on recruitment progress