Responsibilities

• Maintain Vice Chairman’s daily agenda and assist in planning appointments, meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Compile, proofread and revise drafts of documents and reports.
• Daily record keeping and filing of documents and Handle confidential documents ensuring they remain secure
• Prepare reports, presentations and correspondence accurately and swiftly.
• Create and organize information, and generate reference tools for easy use.
• Operate and maintain office equipment.
• Manage busy calendar, meeting coordination and travel arrangements.
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.
• Make travel arrangements for Vice Chairman
• Maintain electronic and paper records ensuring information is organized and easily accessible

Executive Secretary Requirements:

• Certificate in business administration (essential) / Degree in business administration (desirable).
• At least 2-3 years of experience in an executive support role.
• Methodical thinker with detailed research proficiencies.
• Thorough understanding of clerical and secretarial principles.
• Strong knowledge of databases and tracking systems.
• Ability to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.
• Proficient in Microsoft Office, and business communication software.
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities & detail-oriented.
• Integrity and confidentiality
• Age between 25- 30 (Female)
• English and Chiense Language skills is essential