1. Administrative Operations Support Assist in managing daily administrative operations and office activities. Support the implementation of administrative policies, procedures, and office systems. Prepare administrative reports, operational records, and departmental documentation. 2. Facility & Office Management Coordinate office facilities, maintenance, and workplace arrangement activities. Monitor office utilities, cleanliness, and maintenance service schedules. Support workplace safety, office security, and operational compliance activities. Assist in office renovation, workspace setup, and operational improvement activities. 3. Transportation & Logistics Coordination Coordinate transportation arrangements, vehicle usage, and driver schedules. Support travel, accommodation, and meeting arrangement activities. Monitor vehicle maintenance records, fuel usage, and transportation documentation. 4. Procurement, Inventory & Asset Management Assist with procurement coordination and vendor communication activities. Monitor office supplies, inventory usage, and stock control systems. Maintain company asset records, registration, and tracking documentation. Coordinate external service providers and administrative support services. 5. Documentation & Team Support Maintain document control systems, filing records, and administrative documentation while ensuring confidentiality. Supervise support staff (reception, housekeeping, administrative personnel) and assign daily tasks. Coordinate workflows, delegate tasks, and maintain a productive team environment. Support urgent operational needs, special projects, and cross-departmental tasks assigned by senior management.
- Event Planning & Execution: Coordinate the logistical setup and smooth operations of all corporate events, dealer meetings, and consumer roadshows. - On-Site Operations: Oversee the fabrication, setup, and dismantle of event booths, ensuring compliance with mall or venue guidelines. - Vendor Coordination: Source, negotiate, and manage third-party suppliers, including AV providers, printing companies, and booth fabricators. - Inventory & Logistics Management: Coordinate with the warehouse and logistics teams to ensure display products (appliances) and marketing collaterals arrive safely on-site. - Manpower Management: Brief and manage temporary event staff, promoters, and emcees to align with brand guidelines during live activations. - Budget Tracking: Manage event-related expenses strictly within the approved budget and compile post-event reports.
Key Responsibilities Oversee and manage daily office administration and internal operational workflows. Accurately record and monitor daily cash inflows and outflows. Organize, maintain, and archive invoices, vouchers, and all accounting documentation. Prepare and submit monthly financial reports to management. Purchase stationery supplies, reconcile expenses, and manage office inventory. Safely store and manage office assets and essential business documentation. Perform regular data entry to keep records and database systems updated. Coordinate effectively with team members on daily administrative and management tasks. Execute additional duties assigned by management in a timely manner.