To effectively coordinate operations between the Yangon Head Office and the Bago Rubber Plantation; to ensure the timely handling of financial, procurement, logistics, administrative, and operational information for the rubber project; and to analyze project performance, costs, and operational results in support of management and the Rubber Manager’s decision-making. Location Office-based (with field visits to the Rubber Plantation as required) Key Responsibilities Project Coordination • Coordinate daily operational communications between the Head Office and the Rubber Plantation. • Liaise with relevant departments to address requirements submitted by the plantation. • Follow up on operational progress and report to the Project Manager. Financial Coordination • Review and submit Cash Advances, Expense Claims, and Budget Requests in a timely manner. • Ensure that all supporting documents are complete. • Monitor and review budget utilization and provide recommendations when necessary. Procurement & Logistics Coordination • Coordinate with relevant departments for the procurement of machinery, spare parts, fertilizers, fuel, and other materials required for the rubber plantation. • Monitor and coordinate the timely delivery of purchased materials. • Monitor and review material requirements and inventory balances. Operational Data Analysis • Compile and analyze production, cost, and operational data received from the plantation. • Analyze latex production, yield, labor productivity, fuel consumption, material usage, and operational costs. • Present operational progress, weaknesses, and required recommendations to the management team. Planning & Performance Monitoring • Compare planned results with actual results. • Monitor and review budget versus actual costs. • Analyze the causes of variances and submit recommendations where necessary. • Monitor and report on project KPIs. Field Verification & Coordination • Conduct field visits to the Rubber Plantation as required to verify operational progress, material usage, and records. • Coordinate with the Rubber Manager and submit operational requirements to the Head Office. Continuous Improvement • Propose improvements to make processes between the Head Office and the Plantation faster and more effective. • Support the development and improvement of standard reports, SOPs, and project monitoring tools. Reporting Line • Report functional matters directly to the Rubber Manager. • Report administrative, financial, procurement, reporting, and Head Office coordination matters to Management.
Handling urgent calls, emails and messages when sales representatives are unavailable, answering customer queries. Handling orders by phone, email or mail and checking the orders have the correct prices, discounts and product numbers. Inputting orders, ensuring they are processed according to customer requirements and ensuring all orders are accurate. Developing and maintaining filing systems so as to maintain sales records, prepare reports. Developing and implementing ideas that will help the organization to meet sales’ goals. Providing after-sales services to customers. Informing customers of unexpected delays in meeting their needs. Coordinating between the sales team and other departments if necessary. Other duties as assigned.