Job Summary We are seeking a highly organized, energetic, and detail-oriented Assistant Event Manager to join our growing events team. In this role, you will work side-by-side with our Event Manager to bring diverse events to life—from esports events and product launches to game marketing campaigns and activations. Key Responsibilities Pre-Event Planning & Coordination
Vendor Management: Research, source, and communicate with vendors (catering, AV, decorators, venues). Maintain a centralized vendor database and track contract deadlines. Logistics Support: Assist in creating event timelines, floor plans, production schedules, and seating charts. Attendee & RSVP Tracking: Manage registration platforms, track RSVP lists, handle attendee inquiries, and coordinate ticketing or invitations. Administrative Tasks: Schedule planning meetings, take meticulous notes, and update internal event database, etc. On-Site Execution
Load-In & Setup: Assist with on-site setup, ensuring signage, branding materials, registration desks, and tech are perfectly placed. Point of Contact: Act as a key point of contact for specific vendors, staff, or VIP guests during live event days. Problem-Solving: Proactively address minor hiccups on-site (e.g., tracking down missing tech cords or adjusting catering counts) before they become major issues. Strike & Wrap-Up: Supervise event breakdown, ensure rental items are safely returned, and assist with packing up company inventory. Post-Event & Budgeting
Budget Tracking: Assist in tracking expenses, processing vendor invoices, and ensuring everything aligns with the allocated budget. Feedback & Reporting: Send out attendee feedback surveys, compile performance metrics, and participate in post-event debrief meetings to identify areas for improvement.