We are seeking a detail-oriented and proactive Sales Administrator to join our team. The Sales Administrator will be responsible for providing administrative support to the sales team and ensuring the smooth and efficient operation of sales processes. The ideal candidate should possess excellent organizational and communication skills, be proficient in handling various administrative tasks, and have a keen attention to detail. Responsibilities: Process sales orders accurately and in a timely manner. Coordinate with various departments to ensure order fulfillment and delivery. Maintain and update sales records, customer contracts, and other relevant documentation. Prepare and distribute sales reports and performance metrics. Assist customers with inquiries, order status, and product information. Address customer concerns and resolve issues in a professional and efficient manner. Collaborate with the sales team to facilitate effective communication and information flow. Communicate with internal departments to ensure alignment on sales objectives. Customer-centric mindset with the ability to address inquiries and resolve issues effectively. Excellent verbal and written communication skills. Ability to handle data entry, document preparation, and record keeping. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
Lead and manage the accounting team, including Accounts Payable, Accounts Receivable, and General Ledger functions. Oversee and ensure accurate and timely closing of the general ledger on a monthly basis. Check and approve cash and bank books, ensuring alignment with related ledger accounts and supporting documentation. Review sales ledger reports and ensure accuracy of outstanding receivables. Review purchase ledger reports and verify accuracy of accounts payable. Check and verify import shipment costing calculations. Assist and liaise with external auditors, IRD, and etc ;, for all statutory compliance requirement. Recording and Issuing documents for external financial matters Assist the Statutory requirement process for compliance with tax, audit, legal. Monitor and analyze accounting data; produce timely and accurate financial statements, including Income Statement, Statement of Financial Position, Cash Flow Statement, and Statement of Changes in Equity. Support budget preparation and financial planning activities. Respond promptly to management inquiries regarding financial performance and accounting matters. Conduct physical verification of fixed assets and ensure compliance with depreciation policies. Perform monthly inventory checks and reconcile with accounting records Train, mentor, and manage the finance team to build capability and a collaborative team environment. Support management with financial information for strategic decision-making. Provide advice to the Account Manager on the company’s financial condition. Lead initiatives in financial transformation within the company.
Job Description Daily Duty Check the emails, messages from Social App that suppliers sent every morning of working days and reported to MD and GM. Response the email as per MD and GM instruction Trace, follow and Check the shipments that company already confirmed for orders Check and Updated the Internal Operation File not to have any miss and absent of urgent cases or daily job activities. Maintain the good business relationship with suppliers Join Meeting with Foreign Suppliers to take meeting notes, discussion notes Prepare the PO file for order and send to supplier for order confirmation Report to Price comparison before new order preparation Interpret while meeting with foreign suppliers Transfer the confirmed PI to Ex-Im Dept as soon as possible so that they can run for import license process Inform the ETD and ETA of every shipment for their adjustment for license and custom clearance process Send and updated the shipment file for letting them know the new shipments arrival for their operation for container take out and warehouse space preparation in advance Build to have fast and smooth cooperation for delivery of Sea, Border between two Dept Send updated order files to let them know which products already place order Ask inventory updated every week Transfer and inform the PI, Quotation, Discount information, Promotion Price, any price relating cases to Account Department Transfer and inform the PI for payment transfer Inform any payment terms and condition of every shipment Cooperate the payment transfer to suppliers countries Prepare the TT forms and send to the banks Cooperate any payment transfer (USD, Euro, THB) with finance Department