Procurement and Sourcing
Lead overseas and local sourcing activities to identify, evaluate, and select suppliers based on pricing, quality, reliability, and service. Manage supplier relationships, negotiate contract terms and conditions, optimize processes, and ensure timely and cost-effective material, product, and service procurement. Drive initiatives for cost savings, quality improvement, and supply risk mitigation. Negotiate favorable terms and ensure the best possible outcomes for the organization.
2. Purchasing
Oversee purchasing activities for both local and international procurement, ensuring competitive pricing, quality, and timely delivery. Drive the organization's approval process and prepare project proposals, including budget planning and payment schedules. Monitor contract processes and negotiate terms to minimize costs and risks. Organize payment schedules, verify them with suppliers, and coordinate with the Finance team to ensure accurate and timely transactions.
3. Shipment Planning
Ensure on-time delivery of goods according to agreed production and delivery schedules. Manage shipment planning and deal with logistics agencies and freight forwarders to manage transportation and import processes efficiently. Analyze expenses and obtain management approval for shipping costs to ensure cost efficiency and optimized delivery schedules.
4. Database and Improvement
Maintain and update procurement trackers, including purchase contracts and inquiry records, to ensure accurate documentation of all procurement activities. Develop and implement strategies to identify solutions and enhance the efficiency of the procurement process.
5. Reporting and Cross-functional Coordination
Regularly compile and present comprehensive reports on procurement performance, monthly budget updates, and pivotal performance indicators. Collaborate with internal departments to align procurement initiatives with company objectives. Perform any other procurement-related tasks assigned by management.
Sales Documentation & Coordination Prepare all sales-related documents such as Sales Orders, Sales Contracts, and Delivery Forms. Ensure accuracy and completeness of sales documents before filing & submission to Finance. Prepare and process sales department payment requests and submit to Finance. Maintain proper filing (physical and digital) of all sales department documents. RTAD & Vehicle Coordination Oversee RTAD registration process. Coordinate with car carriers and RTAD agents to ensure timely transport and registration. Administrative Support Maintain and update Master Stock List, Return List, and Pre-Order List. Support management with any additional documentation or coordination tasks. Customer Support Coordinate installation of Level 2 charges and other requested accessories for customers. Handle customer inquiries or concerns promptly and escalate to Asst. Sales Manager when necessary. Vendor Management Liaise with department related vendors in compliance with LoA and procurement policy.
Departmental Leadership : Exercise complete operational oversight of our After Sales Service Department. Section Management : Oversee three primary sections: Service Maintenance, Vehicle Preparation & PDI, and Spare Parts & Inventory. Quality & CSI : Drive technical repair excellence and continuously track and improve our Customer Satisfaction Index (CSI). Training Leadership : Design and implement technical and customer service training programs specializing in advanced EV technologies.
Manage daily accounting transactions and maintain accurate accounting records. Prepare monthly, quarterly, and annual financial closing and financial reports. Prepare and maintain financial statements, including Balance Sheet, Profit & Loss Statement and Cash Flow Statement. Manage petty cash expenses and prepare petty cash reports. Maintain loan payment schedules and assist with bank loan processing. Reconcile accounts payable, accounts receivable, bank accounts and petty cash. Prepare tax calculations and tax returns in compliance with applicable regulations. Monitor cash flow and ensure timely payments and collections. Assist with budgeting, forecasting and financial analysis. Ensure compliance with accounting policies, procedures and applicable regulations. Assist with internal and external audits and maintain proper supporting documents. Maintain confidentiality of financial information and accounting records. Perform other duties as assigned.