Execute the pre-order process by preparing purchase orders and coordinating with manufacturers. Manage pre-order planning activities to ensure continuous product availability and prevent low inventory levels or stockouts. Plan, manage, and evaluate logistics operations in coordination with external stakeholders. Collaborate with internal departments (Sales, Warehouse, and Finance) to align inventory levels and optimize order fulfillment processes. Monitor and manage inventory levels to prevent stockouts, overstocking, and product expiry risks. Ensure inventory accuracy and oversee stock movements with the support of the sales team. Ensure full compliance with applicable laws, regulations, and pharmaceutical industry standards. Monitor logistics performance including quality, quantity, delivery timelines, and transportation costs. Negotiate freight rates, contracts, and service agreements with logistics providers and transport vendors. Recommend optimal transportation modes, routes, and delivery schedules to improve efficiency and reduce costs. Resolve issues related to transportation, logistics systems, imports/exports, and distribution challenges. Review and analyze the impact of logistics changes (e.g., routing, shipping methods, volume changes, carriers) and report findings to management. Develop and implement solutions to logistics problems to ensure smooth and timely product delivery. Maintain logistics metrics, reports, and documentation to support performance tracking and decision-making. Stay updated on industry trends, innovations, and best practices to continuously improve logistics strategies and operations.
Monitor government tender announcements, procurement portals, newspapers, and official notifications for new tender opportunities. Stay updated on government procurement regulations, policies, and tender requirements. Monitor government office meetings, pre-bid conferences, and tender-related events. Purchase tender documents within the required timeline. Complete all registration and procurement procedures required to participate in government tenders. Coordinate with internal departments to obtain quotations, company documents, licenses, product information, financial documents. Ensure all tender documents comply with government requirements before submission. Conduct price analysis and cost comparisons to prepare competitive tender pricing. Analyze competitors, market pricing, and previous tender results to improve bidding strategies. Prepare complete tender submissions accurately and within the specified deadline. Ensure all required documents, bid securities, and supporting materials are submitted according to tender requirements. Arrange and complete Performance Guarantee/Bank Guarantee documentation for successful tenders. Coordinate product registration or product license submission when required by government authorities. Follow up on contract award notifications and related documentation. Coordinate Purchase Order (PO) issuance after contract award. Manage PO withdrawal and collection processes from government departments. Coordinate product transportation and delivery with logistics providers and third-party service companies. Monitor delivery schedules to ensure timely fulfillment of government purchase orders. Handle cheque collection and payment withdrawal processes from government departments. Coordinate with the Finance Department regarding payment documentation and reconciliation. Follow up on outstanding payments until completion. Maintain complete tender documentation and filing systems. Maintain tender history, success rates, contract records, and performance reports.