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Finance Operation Supervisor is primarily responsible for invoicing, collection, recording and implementation of accruals across different business units in accordance with the internal policies, local regulations, accounting standards and Group requirements. Finance Operation Supervisor will build and lead a highly capable AR Team and streamline policies and processes to ensure efficient, timely andaccurate reporting of revenue.Finance Operation Supervisor functions on a day-to-day basis to deliver smooth AP Team in processing of supplier invoices, matching invoices with POs and receipts, preparation of checks and other payments and recording data in a timely and accurate manner.
Duties and Responsibilities
Accounts Receivable
- Prepare policies and procedures and provide guidance relating to collection, invoicing, recording and AR management.
- Review invoicing, collection, recording of revenue and implementation of accruals in the ERP and processed timely and accurately.
- Review and confirm daily collection reconciliation prepared by AR Accountants.
- Review Generate invoices and post receipts for goods sold or services rendered.
- Review Follow up outstanding collections and flag overdue payments to related relationship managers.
- Review journal entries for accounts receivable and sales prepared by AR Accountants. This includes creating and tracking deferred revenue schedules.
- Review accounting entries relating to revenue, unearned revenue, AR, provision for bad debts, etc.
- Review account reconciliations and investigate discrepancies.
- Resolve refund cases and overdue payments by examining billing information, credit terms and payment history.
- Review a monthly AR aging & cash collection report for each business unit. The report should highlight risky customers and include possible mitigating actions.
- Train AR professionals to be able to manage AR activities independently at any of the businesses across the Group.
- Work closely with business owners to review and improve AR policies and processes and ensure they are streamlined and catered to a business’s needs.
- Work closely w/ Treasury team to keep track of inflows and to support cash inflow forecasting.
- Support Treasury Team in developing credit profile check and investigating credit rating of existing customers.
- Support GL team in managing posting, balance ledger accounts and prepare trial balances.
- Support GL team in conducting reconciliation of all accounts as needed.
- Support Sales Team (of each business unit) in developing sales-related memos such as credit options, pricing, promotion, sales program, and others.
Accounts Payable
- Prepare and advise on policies and procedures relating to accounts payable strating from purchase requisiiton , vendor registration , opening of PO to preparation of payment , approval and disbursement.
- Review employees are reimbursed on time , vendor payments are processed accurately and cash advance is managed effciently .
- Review and confirm the AP reconciliatioin , expenses claims , cash advance forms and invoice receipt prepared by the AP Accounts .
- Work closely with Treasury to understand cash positions , evaluate outstanding payments and determine weekly priortiy payments . Seek additional comments from the management in weekly treasury CF report .
Manage the vendor payment process .
- Perform a dillgent three ways match upon receipt of invoice and goods / services .
- Seek advice and approvals from managements for payment beyond a set limit .
- Review checks and other forms of payments.
- Review the process for overseas intercompany transfers and payments .
- Work closely GL and Financial Reporting Accounts to ensure all invoices are recorded in a timely and accurate manner .
- Set accounting entries rules in the system by analysing invoices and purchase contracts .
- Review financial and operational reports relating to invoiced expenses , accrued expenses , payroll , leases and tax expenses for trend analysis and forecasting purpose .
The above statements are a snapshot of the duties and responsibilities of the role and are not intended to be an exhaustive list .