Review tender invitations, drawings, specifications, BOQs and submission requirements. Establish tender priorities, internal cut-off dates and team work allocation. Review Quantity Take-Offs, BOQs, Cost Estimates and Rate Build-Ups. Apply Maker-Checker controls to critical tender quantities and costing. Coordinate RFQs and review quotation validity, exclusions, lead time and scope coverage. Identify and escalate tender risks, scope gaps and discrepancies. Control tender submission completeness and deadline compliance. Coordinate Tender Presentation strategy, presentation packs and Q&A preparation. Lead preparation and handover of Controlled BOQs for awarded projects. Coach and review QS Engineers within the Tender team. Maintain tender records, quotation databases and tender cost information.
Set up and maintain project commercial files based on the Controlled BOQ / Project Budget. Update actual cost, committed cost, procurement commitments, subcontract commitments and forecasts. Identify and report budget variance or unusual cost movements. Coordinate procurement schedules, quotation validity and budget checks. Monitor price escalation risks. Prepare and track commercial information for Subcontract Agreements. Carry out site measurement and prepare Client Valuation / Progress Claims. Identify, measure, price and register Variations. Verify Subcontractor Payment Claims against measurement, rates, retention and approved variations. Maintain Variation, Procurement, Subcontract and Payment Registers. Support Final Account measurement and reconciliation.
Manage and control the organization structure, manpower planning, and recruitment processes. Lead the sourcing, interviewing, selection, offer, and joining processes in a timely and effective manner. Control and oversee probation, confirmation, KPI, and performance review processes. Review the accuracy of attendance, leave, payroll supporting data, and employee records. Professionally manage employee relations, grievances, disciplinary matters, resignations, and HR compliance cases. Supervise office administration, facilities, company vehicles, and general administrative services. Lead, coach, and review the performance of the HR Executive and Admin Executive teams. Prepare and submit daily, weekly, and monthly HR & Admin reports to management. Develop and improve HR forms, trackers, SOPs, HRIS/ERP readiness, and overall HR & Admin processes.
Opportunity Development: Identify sales opportunities for Architectural & Interior Design services and construction projects; build relationships with developers, property owners, corporate clients, and consultants. Tender & Pipeline Management: Expand the sales pipeline, generate new leads, and coordinate tender processes through to contract award. Team & Technical Leadership: Provide business guidance to the engineering team; manage and mentor the sales and marketing team (including Sales Engineers) to achieve targets. Strategic Planning: Drive sales through account planning, resource allocation, and market penetration strategies to meet short- and long-term business goals.