Manage day-to-day administrative operations to ensure smooth office functioning. Handle HR-related activities including recruitment, employee onboarding, leave management, and performance tracking. Maintain employee records and HR databases. Coordinate with departments to ensure effective communication and workflow. Assist in organizing company events, meetings, and training sessions. Prepare reports, documents, and HR-related correspondence. Ensure compliance with labor laws and HR regulations. Oversee office management tasks including scheduling, correspondence, and documentation. Operate company vehicle when required for official purposes.
Handle both Freehand and Nomination shipments. Communicate with carriers and file rates for Freehand shipments. Check contract validity for Nomination shipments. Perform booking reservations and negotiate space between customers and carriers. Communicate with customers for booking arrangements, from booking receipt to loading, B/L issuing, invoicing, and payment collection. Issue invoices and manage payment transfers between customers, carriers, and the finance department. Track carriers for connecting vessels and provide updates to customers. Maintain regular contact with customers, carriers, and operations for any updates or changes. Manage payment receivables and payables. Handle and resolve customer and POD agent issues. Follow up on the payment process from customers and coordinate with the finance team. Input data into Sys freight for invoicing and maintain Job P&L sheet. Prepare weekly and monthly job reports and report to the manager.
To Check for Account Receivable & Account Payable. (Oversea AR& AP) To manage for CIMB bank payable and receivable send an invoice to the Singapore office and follow up till payment from the customer has been received. Follow up the confirmation from the agent and then arrange to remit / collect the payable and receivable. To check and acknowledge signature upon advance requisition form. Review/approve financial vouchers as per the approval authority matrix, to ensure that all expenses are properly incurred, appropriately supported with the relevant supporting documentation, and correctly allocated to the account and account codes. To Check and manage for all payment collection both local and overseas. To solve daily incoming mail and outgoing from/to an oversea agent and send the explanation letter to them. To solve the day-to-day troubleshooting for all of the financial, accounting matters, Document processes, payment arrangement, and marketing requirement of the requested from the customers and Vendors. To communicate with stakeholders for Financial and Accounting matters. To support & advise the financial transition of customers ‘payments. To provide & support to management for financial analysis. (If any) To check the bank statement daily and monthly. Control adjusted journal entry at Peachtree Accounting software. To check and manage for GP reports from the profit marking department (Nomination, FCL, LCL and MKT) To check the data entry of Revenue & COS according to the Job Sheet with details Invoices, DN and CN. To monitor the payroll for all employees. (With UAB bank) To manage and submit individual income tax to Revenue Office. Cash Control and Cost control. Cash Management for four SBUs. To check and manage for advance cash, cash receipt & payment. To manage and guideline the issue of all invoices, DN and CN. (Job Creating) To check the financial data entry of Revenue, COS, Admin, prepayment, accrued expenses and adjusted journal entry into the Peachtree Accounting software. To verify account transactions that are systematically entered or not in accordance with accounting policies and procedures. To check cash flow report (Monthly) To check weekly reports to (FD). To check weekly KPI report to COO and BOD. To check and monitor debtor and creditor agents’ reports and OS agent SOA. To check and control credit limit and prepare SOA for over sea’s AR & AP. To check all Bank Statements monthly. To do Budgetary control, accounting, physical controls, and credit control. To prepare and provide a Monthly KPI report to the COO.