Manage daily administrative operations of head office and branch offices. Ensure smooth functioning of office facilities, equipment, and utilities. Develop and implement administrative policies and procedures. Maintain asset register for office equipment, vehicles, and furniture. Ensure proper tracking, maintenance, and disposal of organizational assets. Conduct periodic asset verification and reporting. Oversee procurement of office supplies, equipment, and services. Ensure procurement follows company policy and cost efficiency. Manage vendor relationships and negotiate contracts. Manage office premises, maintenance, and security. Coordinate transportation and logistics for field staff and branch operations. Ensure office safety and compliance with workplace regulations. Support branch offices with administrative needs. Coordinate travel arrangements, meetings, and events. Assist management with operational administrative requirements. Plan, coordinate and organize organizational events such as meeting, workshops, training, staff gathering, annual trip, official ceremonies, Partner visit, and CSR activities. Ensure adherence to internal policies and regulatory requirements. Maintain proper documentation and filing systems. Support internal and external audits with administrative documentation. Supervise administrative staff such as office assistants, drivers, and support staff. Provide training and performance management.
KEY RESPONSIBILITIES To perform diligently, the cash office function that would enhance the financial control environment of the organization and Perform the Group lending operation and branch administrative duties whilst contributing to add value, exceeding customer expectations. Overall responsibilities will include, • Check loan files and data entering to the system. • Update the Registers and maintain the records. • Ensure that all office payment (i.e. telephone, internet, building services, office rent, taxes and vendors) are paid in an appropriate and timely manner. • Prepare daily collection summaries. • System updating of Accounting Data (Double entry system) and daily balancing statement. • Assist the FAO to prepare the monthly, quarterly, half yearly and yearly financial statement submit to Head Office. • Handle & Maintain Petty Cash Float. • To maintain good communication system within the branch office staff and with head office Staff. • Perform any other additional task assigned by the Head office team relating to the financial or operations.
Primary Responsibilities 1. Check and verify the files submitted by the COs for BM approval. 2. Enter the approved files/data in to the MIS. 3. Custodial of Loan files. 4. Disbursement of Group & Individual loan and saving withdrawal proceeds. 5. Accept all cash and manage timely bank deposit in respective company Accounts. 6. System updating of Accounting Data for day to day running the business. 7. Handle & Maintain Cash In vault/Petty Cash Float/Saving Float. 8. Maintain of dual control over cash safe key. Secondary Responsibilities 1. Prepare cash flow and requested to Regional Finance/ Head Office Finance Department. 2. Update the Registers and maintain the records. 3. Prepare and update the NPL loan. 4. Preparing finance reconciliations including bank reconciliations. 5. Any emergency matter of finance operation for business requirements. Additional Remarks 1. Authorized signatory for Branch Bank Account. 2. Prepare and submit Branch finance and non-financial information to the head office.
Marketing Executive will mainly responsible for develop company marketing strategy & marketing process and will get the ownership. Conducting market research, surveys, and identifying new requirements & changes in the market, reports, and providing necessary recommendations to management for decision-making. Need to parallel work with company social media platforms and increase the outreach. To maintain the quality of the branches and the standards of the staff, in terms of developing company brand name and uniqueness. To be handle and organize the company's marketing activities and campaigns , including social media marketing, identifies new business opportunities, and escalates to the business department. Responsible to develop strong customer inquiry handling process and inquiry convention & monitoring process. Conducting quarterly marketing audits and submitting feedbacks. Preparing monthly marketing reports and submit. Publish company activities internal & external and communicate to front line staff. Collaborate with respective product owners and managers for external collaboration. Maintain healthy relationship with internal departments.
Handle the whole recruitment processes. Work closely with hiring managers to understand manpower needs and job requirements. Source the applicants through online channels, such as LinkedIn and other professional networks. Partner with recruitment agencies and external vendors when necessary. Screen resumes, shortlist candidates, and conduct initial interviews. Coordinate and schedule interviews with hired manager. Conduct reference checks and background check as required. Participate in job fairs and recruitment events. Maintain and update candidate databases and recruitment trackers. Support employer branding initiatives across social media and professional networks. Manage end-to-end onboarding process. Employee information data entry in HRIS. Filing personal files with ensure of requirement documents. Conduct new employee orientation sessions when required. Perform any other ad-hoc duties assigned by HR Manager.
Review data and letters submitted by branch offices and assist in drafting or revising preliminary legal documents, under the supervision of the Assistant Manager – Legal Recoveries. Collect and consolidate updates on ongoing legal cases from relevant branches and report findings to the Assistant Manager. Coordinate with branches to gather weekly/monthly updates on repayment statuses of members who have received lawyer letters or legal notices. Support communication and coordination between the legal department and branch offices to ensure timely and accurate legal actions. Compile and manage data relevant to the legal department's operations. Organize and maintain legal files and documents within the department. Prepare, review, and organize legal documents, loan agreements, contracts, and client disclosures to ensure accuracy and compliance with applicable laws and company policies. Maintain and manage legal files, case logs, and records related to litigation, collections, and client disputes. Conduct background checks and assist in due diligence processes for clients, partners, or vendors in accordance with regulatory standards. Communicate with clients regarding legal processes, loan disputes, or compliance issues, ensuring clarity and professionalism. Provide general administrative assistance to the legal department, including schedule meetings, managing legal correspondence, and filing reports.