Job Description

• We are seeking an experienced Admin Manager who can efficiently manage a wide range of administrative functions including vehicle management (Office cars), car repair and maintenance, facility management, organizing company events, financial control, asset and store management, MIC approval, MJSRV, FRC, Form C, Labor card applications, and other Admin related tasks. Additionally, the ideal candidate should be able to implement necessary SOPs, handle car fuel and expense management, manage office facility and supply arrangements, oversee regular payments such as utility bills, internet bills, and apartment rental fees, and handle F&B staff ferry arrangements.

 Responsibilities

• Coordinate the maintenance and repair of office vehicles.
• Manage vehicle insurance, registration, and inspection processes.
• Daily Way Plan management and supervise Drivers team.
• Implement SOPs for efficient vehicle management.
• Manage car fuel and expense tracking.
• Oversee the maintenance and security of office facilities.
• Coordinate with vendors for facility-related services.
• Manage office facility and supply arrangements.
• Plan and execute company events and gatherings.
• Coordinate logistics, catering, and other event-related arrangements.
• Monitor and control administrative expenses within budgetary constraints.
• Prepare and manage administrative budgets and expenditure reports.
• Handle regular payments such as utility bills, internet bills, and apartment rental fees.
• Maintain inventory records and manage office assets.
• Coordinate procurement and distribution of office supplies.
• Process and obtain necessary approvals such as MIC, MJSRV, FRC, Form C, and Labor cards.
• Ensure compliance with all relevant regulations and standards.
• Supervise and guide administrative staff.
• Conduct performance evaluations and training programs as needed.
• Handle F&B staff ferry arrangements as required.

• Bachelor's degree in Business Administration or Diploma in the related field
• Minimum 8 years of proven success in working in the Administrative function ideally in a management-level position
• Knowledge of vehicle management, including repair and maintenance processes.
• Familiarity with facility management practices and safety regulations.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office and administrative software.
• Ability to work independently and handle multiple priorities effectively.
• Experience with MIC approval, MJSRV, FRC, Form C, and Labor card applications is highly desirable.
• Knowledge of financial control and budget management.
• Strong leadership and team management skills.
• Attention to detail and accuracy in administrative tasks.
• Ability to implement and adhere to SOPs effectively
• Knowledge of Power BI, Tasks Management software.
• Proficient in both spoken and written English is necessary