Inventory & Stock Management Maintain and update daily Delivery Order (DO), Goods Issue Note (GIN), and Production records in Excel Track and verify Finished Goods (FG) in-out balances from bottling/production Conduct FG Stock Taking and report discrepancies (Physical vs System stock) Update and maintain FG Inventory In-Out-Balance Excel records regularly Track and reconcile Raw Material In-Out balances and other inventory data Receive and process stock transfers / handovers from warehouse/store Record Mandalay (MDY) transfers and request collections as needed Perform ad hoc stock-related tasks assigned by Head Office or Department Heads Reporting & Documentation Prepare and submit Monthly Finished Goods Report Maintain Daily Bank Book (English) and Monthly Cash Book in software Prepare Monthly Cash Trial for reconciliation Generate variance reports for discrepancies in finished goods and raw materials Ensure all stock records and reports are accurate, timely, and up-to-date Collaboration & Coordination Work closely with Warehouse, Production, Finance, and HR teams for verification of stock and payments Support ad hoc and special assignments from Head Office or Department Heads
Conduct monthly stocktaking and monitor inventory usage Prepare WIP, Raw Material Consumption, and Unit Cost calculations Record and manage Cash & Bank transactions and prepare Cash Trial Prepare and control Advance, Prepaid, and Accrued expenses Prepare General Ledger, Journal entries, and monthly reports Calculate and monitor Production Costs (Labour, Direct Cost, Depreciation) Handle intercompany transactions and expense allocation (COA) Verify and control operational expenses (loading/unloading, diesel, vehicle usage) Review and process salary, wages, overtime, and SSB payments with HR Manage petty cash, cheque preparation, and fund requisitions Prepare and submit Monthly Production Cost Report & tax reports Support audit processes and year-end financial activities
Review and checking daily/weekly cash book, cash balance, bank balance and QB transactions, journal adjustments and Resolve QB accounting software issues. Manage cash in / out in a timely manner. Responsibilities for Business/ Project Cash Flow preparation and report to DyED (Finance) & Planning Manager and Submit Weekly Cash Flow Statement on time. Budget control will be strictly enforced in coordination with the supreme internal department. Review payable schedule, advance payment schedule and overdue advance payment. Solve Powers app issues with BIM teams & QB Software by daily. Record settlement process (Surplus/deficit) for YGN, NPT and I banking. All Revenue and Expense presented on time by E-Filing. Preparing Business/Project Plans, collection information to calculate business/project costing and submitting it to the Deputy Executive Director in time if required. As per Business/projects requirement, investors and service provides requirement, support the documents & information. Reviewing Supplier and Service Provider Contract especially payment term and risk management. Making Draft the finance Policy, Rule & Regulation, SOP, etc. as well as Finance Team Work Scope and report to FM. Preparing Audit/ Taxation Reports in order to be able to submit Audit/ Taxation Reports on time in accordance with the policies established by the Company and in accordance with the Government Rule and dealing with Tax related stakeholders. Responsible for preparing monthly, quartly, yearly Financial Reports in accordance with IFRS Standard and submitting them to DyED (Finance) & DCEO on time with financial report interpretation. Responsible the DyED, DCEO presentation if required.
Maintain and update employee information accurately in the HRIS system under supervision of the HR Manager. Handle employee document requests such as recommendation letters, employment certificates, and contract renewals. Organize small-scale employee events and activities such as birthdays, farewells, and CSR programs. Handle day-to-day employee inquiries, complaints, and support requests. Prepare and update employment contracts, renewal letters, and maintain proper filing. Support in implementation of new digital tools or software training for HR staff. Coordinate the annual training plan and ensure timely execution of training programs. Develop and initiatives training programs according to the organizational needs Perform additional HR and administrative tasks assigned by HR Operation Manager.
1.Assets Management
Maintain and update the company's Asset Register accurately. Oversee asset tagging, movement, allocation, and disposal in compliance with internal procedures. Conduct annual and quarterly physical verification of assets. Ensure effective utilization and protection of company assets. 2. Building & Facility Management Develop and oversee maintenance plans for office buildings and related facilities. Manage preventive and corrective maintenance of electrical, plumbing, HVAC, generator, and fire safety systems. Ensure facility safety standards and emergency preparedness procedures are implemented. Supervise contractors, service providers, and ensure performance according to SLA. 3. Fleet Management Manage daily fleet operations and vehicle utilization. Control fleet costs and oversee vehicle maintenance. Ensure compliance with safety rules and regulations. Handle vehicle licensing, registration, and insurance. 4. Office Supply & Inventory Management Plan and manage procurement of office supplies, stationery, pantry items, and furniture. Maintain inventory control, stock levels, and proper documentation of receipts and issues. Evaluate vendors and ensure cost-effective purchasing decisions. 5. Cleaning & Workplace Hygiene Management Supervise internal or outsourced cleaning teams to maintain workplace cleanliness. Monitor daily, weekly, and monthly cleaning schedules and inspection checklists. Ensure waste management and hygiene standards are consistently met. 6. Security Management Oversee deployment and scheduling of security personnel. Maintain and monitor CCTV systems, access control, visitor registration, and vehicle entry records. Ensure security incident reporting and investigation procedures are followed. Implement security risk prevention and response measures. 7. Budgeting & Cost Control Prepare annual budget proposals for the Corporate Admin Department. Monitor monthly expenses and report budget utilization and variance analysis. Initiate cost optimization and efficiency improvement strategies. 8. Government Relations Liaise with regional government offices such as GAD, CDC, Fire Department, Police Station, etc. Support timely renewal of business licenses, registrations, and compliance documents.
Install, maintain, and manage Microsoft Windows operating systems across the organization. Perform system installation, configuration, and hardware upgrades including power supply, CPU, and memory. Install, configure, and troubleshoot printers, scanners, and other output devices. Install and resolve issues related to network printers and printer sharing. Troubleshoot operating system conflicts, startup errors, and system failures. Administer, maintain, and troubleshoot office LAN and WAN network infrastructure. Configure, maintain, and troubleshoot mail server (VPOP3) and mail clients (Microsoft Outlook). Manage shared resources and assign appropriate access permissions to users. Ensure antivirus updates, virus detection, and removal for system security. Perform network termination, cabling installation, and network troubleshooting. Configure and manage wireless network systems. Administer, maintain, and troubleshoot CCTV cameras, DVR, and NVR systems. Manage C-Panel administration and webmail services for company domains. Provide comprehensive IT technical support and coordination for all business units.