An Excellent Opportunity for ...
Global Technology Group is seeking a dedicated and experienced Admin Manager to oversee administrative operations and interdepartmental coordination at our Mandalay Office. This role requires a highly organized and proactive individual who can manage facilities, logistics, government liaison tasks, and support daily business continuity across various departments.
Key Responsibilities:
Daily Operations:
- Inspect that showrooms and offices adhere to established opening/closing schedules
- Assign daily tasks to Assistant Managers and Executives in showrooms and offices
- Review car requests from various departments and assign routes
- Supervise the timely repair of office vehicles
- Oversee and issue generator fuel usage for generators from the M&E Department
- Review and process meeting room requests from various departments
- Address issues that arise at Pop Sites in a timely manner
- Inspect security, cleanliness, out passes, and visitor records for showrooms and offices
- Supervise repairs and maintenance for showrooms and offices
- Review and process daily administrative expenses according to the budget
- Review and process daily incoming and outgoing mail for the office
- Conduct on-site visits with relevant departments to resolve issues related to Regional Government Office, Ministries, Municipal Offices, General Administration Offices, Courts, and ROW matters with MESC, Railways, and Ward Offices
- Assist the HR Department with interview processes when scheduled
- Ensure security of offices by monitoring CCTV with the CCTV monitoring team at night
- Assist M&E and Fiber teams with Pop Site issues at night
Weekly Operations:
- Inspect office vehicles twice a week using a checklist
- Review car fuel usage and generator fuel usage records once a week
- Inspect cleanliness and security at Pop Sites and the Warehouse once a week with relevant departments
- Conduct the Admin Department Weekly Meeting once a week (Every Wednesday)
- Visit and inspect showrooms once a week with AGM, Sales, and Billing departments
- Conduct the MDY Service Operation Meeting every Tuesday
- Conduct the MDY HODs Weekly Meeting every Friday
- Review weekly expenses and clear them with the Finance Department
- Visit and inspect the Guest House once a week
- Meet with the security company once a week to discuss requirements
- Present and discuss the Admin Department's weekly activities with AGM and GM every Wednesday
Monthly Operations:
- Review monthly car fuel usage and car utilization records and report to GM
- Review monthly generator fuel usage for each Pop Site and report to GM
- Inspect cleanliness and security of Pop Sites four times a month with relevant departments
- Visit and inspect showrooms four times a month with AGM, Sales, and Billing departments
- Select the MDY Employee of the Month in collaboration with respective departments
- Review utility bills (meter bills) for Pop Sites and Showrooms and report to GM
- Collaborate with M&E department to perform air conditioner maintenance at Pop Sites once every four months
- Inspect fixed assets with Finance department once every three months
- Process monthly ROW (Right of Way) tax payments
- Handle contract renewals for Pop Sites and Showrooms when rental periods are due
- Review monthly stationery usage and report to GM
- Review the Admin Department's monthly expenses and report to GM