The Document Controller is responsible for managing, controlling, and maintaining all project-related documents for construction and engineering projects to ensure accuracy, traceability, and compliance with company procedures.

Key Responsibilities

1. Receive, register, and maintain engineering drawings, specifications, method statements, BOQs, and technical documents.

2. Control and manage drawing revisions, document numbering, and version control.

3. Distribute documents to engineers, consultants, clients, and relevant departments in a timely manner.

4. Maintain records of approved, reviewed, and issued documents (AFC, IFC, As-built drawings).

5. Coordinate document flow between Site and Head Office.

6. Maintain both hard copy and soft copy filing systems in an organized and retrievable manner.

7. Prepare and maintain document registers, transmittals, and tracking logs.

8. Ensure obsolete or superseded documents are properly archived and marked.

9. Assist in project close-out by compiling final documentation and handover files.

10. Generate document status reports as requested by management or project teams.

11. Ensure compliance with company document control procedures and project requirements.

Education

• Bachelor’s Degree in Engineering, Construction Management, Business Administration, IT, or a related field.

• Certification or training in Document Control is an advantage.

Experience

• Minimum 1–3 years of experience as a Document Controller in a construction or engineering company.

• Experience handling engineering drawings and technical documentation.

Skills & Competencies

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Basic knowledge of AutoCAD drawings (viewing and understanding).

• Experience with Document Management Systems (Aconex, Procore, SharePoint, etc.) is an advantage.

• Strong organizational and time-management skills.

• Good communication and coordination skills.

• Ability to work under pressure and meet deadlines

Personal Attributes

• Detail-oriented and systematic.

• Reliable and responsible.

• Able to work independently and as part of a team.

• Strong sense of confidentiality and document integrity.