An Excellent Opportunity for ...
Department: Academic Affairs
Location: GIC Campuses and Approved Online Learning Platforms
Employment Type: Full-Time
Reports To: Academic Director / Principal
Job Summary
The Head of Assessment and Student Progress leads GIC’s assessment systems and student progress monitoring to improve teaching quality and learning outcomes. The role oversees assessment standards, examination quality, Moodle-based testing, marking and moderation, academic data analysis, and timely interventions for students who need additional support or greater academic challenge.
The role primarily supports Secondary and IGCSE programmes and may support OSSD and other programmes as assigned, following relevant curriculum, awarding body, and partner school requirements.
Key Responsibilities
1. Assessment Planning and Standards
- Develop and maintain assessment frameworks covering diagnostic, formative, and summative assessments, feedback, moderation, reporting, reassessment, and appeals.
- Prepare annual assessment calendars with Academic Coordinators and subject heads, coordinating tests, mock examinations, and progress reporting.
- Establish consistent standards for syllabus coverage, question quality, marking criteria, accessibility, feedback timelines, and record keeping.
- Ensure assessment plans align with curriculum and relevant awarding body or partner requirements.
2. Moodle Assessment and Quality Assurance
- Oversee Moodle-based quizzes, tests, and internal examinations in coordination with teachers, the Moodle administrator, and IT. Set course and assessment readiness requirements for each test window.
- Check course setup, student enrolment, question banks, quiz settings, time limits, access arrangements, and gradebook integration.
- Ensure pre-test checks are completed and that instructions, questions, marks, timing, submissions, and grade recording work correctly.
- Coordinate the resolution and documentation of technical issues affecting assessment fairness.
- Verify submissions, marking, gradebook totals, and result transfers before reporting.
- Maintain the confidentiality and security of assessment materials and student data.
3. Examination, Marking and Moderation
- Review internal tests, mock examination papers, mark schemes, and rubrics for syllabus alignment, clarity, appropriate difficulty, and accuracy.
- Lead marking standardization and moderation to ensure consistent and reliable assessment outcomes.
- Monitor whether feedback is accurate, useful and returned on time. Help teachers give students clear next steps linked to identified learning needs.
- Coordinate corrections and investigate inconsistent results, assessment queries, suspected malpractice, and appeals according to GIC procedures.
4. Student Progress Monitoring and Data Analysis
- Maintain accurate student progress records using baseline assessments, examination results, attendance, assignment completion, and teacher observations.
- Analyse academic performance by student, subject, class, campus, and cohort to identify learning gaps and performance trends.
- Ensure Moodle gradebooks and academic reporting records are accurate and up to date.
- Prepare monthly student progress dashboards and termly analysis reports for academic leadership, including findings, recommended actions, responsible persons, and follow-up outcomes.
- Where assigned, monitor OSSD course completion and credit accumulation in coordination with the relevant programme lead and partner school.
5. Student Support and Intervention
- Establish criteria to identify students requiring additional academic support or greater learning challenges.
- Coordinate individual support plans with subject teachers, class teachers, and student support staff.
- Arrange appropriate interventions, including targeted reteaching, academic English support, study skills development, and supervised practice.
- Review intervention outcomes and adjust support strategies based on student progress.
- Coordinate enrichment opportunities for high-performing students and follow approved procedures for assessment accommodations and safeguarding concerns.
6. Reporting and Parent Communication
- Establish clear progress report formats communicating attainment, learning needs, progress, and practical next steps.
- Ensure reports are accurate and issued on schedule.
- Support teachers and class teachers in discussing academic results constructively with students and parents.
- Lead progress review meetings for complex cases, documenting decisions, responsibilities, and follow-up dates.
- Maintain confidentiality and ensure fair handling of assessment queries and appeals.
7. Teacher Development and Continuous Improvement
- Train and coach teachers in assessment design, Moodle assessment procedures, marking criteria, moderation, feedback, and the responsible use of student progress data.
- Conduct termly assessment review meetings with subject heads.
- Use assessment results and student support outcomes to recommend improvements in teaching practices, curriculum coverage, and learning resources.
- Maintain records of assessment schedules, moderation results, technical incidents, progress reviews, and improvement actions.
Working Relationships and Decision Authority
The Head owns assessment standards, moderation, progress analysis and intervention monitoring. The Academic Coordinator coordinates day-to-day academic schedules and delivery. Subject heads and teachers remain responsible for subject teaching, assessment content, marking and agreed student support. The Moodle administrator and IT team implement technical changes and resolve platform issues in coordination with the Head. Examinations staff retain responsibility for official examination administration and awarding-body liaison.
The Head may request academic data, convene progress reviews and require assessment revisions or marking checks within approved policies. Policy changes, staffing and budget decisions, final appeals and formal sanctions require approval from the Academic Director or Principal. Official grades, credits and access arrangements remain subject to the relevant awarding body or partner school.
Performance Measures
Performance will be reviewed termly against agreed targets, including:
- Assessment schedules, moderation, feedback, and reporting completed on time.
- Moodle assessments and gradebook records checked for reliability and accuracy.
- Student progress data maintained accurately and discrepancies resolved promptly.
- Students requiring support identified early, with intervention plans and follow-up reviews completed.
- Student learning progress, course completion, and academic progression monitored using appropriate evidence.
- Teacher development activities completed and assessment review findings applied to improve teaching practice.
Initial 90-Day Priorities
- First 30 days: Review current assessments, Moodle practices, gradebooks, progress reports, and student records; identify gaps and establish baseline measures.
- By day 60: Establish common assessment standards, an assessment calendar, Moodle checklists, progress dashboards, and student intervention review procedures.
- By day 90: Complete the first moderation and student progress review cycle and present findings, risks, and recommended improvements to the Academic Director / Principal.