An Exciting Opportunity for ...
1. Handle incoming and outgoing correspondence, prepare official letters for departments when assigned, record relevant information, distribute and properly file documents.
2. Maintaining Admin Fixed Assets records by department/branch, conduct regular inspections, keep proper documentation.
3. Take responsibility for administrative and operational support items for staff and office use, including security items and instructed purchases, following standard procedures for receiving, storing, issuing and distributing. Maintain purchase records, hand over items to the store and manually file PO Forms and Vouchers. Prepare price lists and conduct quality and price comparisons for procurement.
4. Manage the storage, issuance, and distribution of items after receiving approval, following established procedures and maintaining proper records. (Head Office/Branches)
5. Maintain individual records for company vehicles, including repairs, maintenance and vehicle requirements. To collect and review vehicle records from branches weekly and monthly, check compliance with set guidelines and submit necessary reports.
6.Conduct daily inspections of the Head Office and branches, record findings and submit reports in a timely manner. Check and respond to Admin emails daily and notify and follow up on required actions accordingly.To check the Admin email ([email protected]) daily, respond accordingly, notify concerned persons and process confirmations.
7. Manage company SIM cards, mobile numbers, and communication line records, including allocation, activation, replacement, and coordination with telecom service providers