Position Overview Talent Acquisition specialist leads end to end entire hiring process from preparing JD to candidate search until contract signing and onboarding of new hire. Recruitment channel development Identify multiple recruitment channels (traditional & digital) Assess acquisition cost and return on investment (ROI) Develop a complementary set of acquisition channels Post vacancies internally and externally to the relevant channels, ensuring position advertisement reaches target audience and ROI is realized from selected channel(s) Run regular periodic recruitment campaigns, anticipating peak requirements through liaison with function heads and workforce planning consideration Candidate selection Work with hiring managers to design/update job descriptions for new hiring Identification of suitable candidates according to the job description, company culture and salary guidelines Conduct preliminary interviews and screening Prepare short list of recommended candidates Proactively manage interview scheduling with hiring managers Participate in interviews with the hiring manager, ensuring interview standards are followed Onboarding & Internal communication Internal announcement of new hires through company announcement Onboard new starters, ensuring awareness of company policies, guidelines and systems Lead the induction program for new hires Ensure personal details are collected and securely stored to facilitate payroll, taxation and next of kin requirements
Prepares, reviews and mails monthly customer statements Posts revenues by verifying and entering transactions to ERP software. Posts customer payments by recording cash and bank to ERP software weekly updates receivables report by totaling unpaid invoices/received Invoices. Verifies validity of account discrepancies by obtaining and investigating information from Operation, customer service departments, and customers. Send payment due date remind letter to client every month Prepare Form 31 for client, Monthly / Quarterly commercial tax return and other related commercial tax matter 8. Assists other finance areas. 9. Other duties as assigned
Position Overview To assist the Compensation & Benefits team in the accurate and timely payroll administration for Head Office and Security Officers, upwards of 1,500 employees. Payroll is our commitment and contract with employees and must be administered accurately and on time each month. Core Tasks Assist on weekly attendance shared by operations team, ensuring data is validated and updated where required. This includes position title, name, employee number, site location as well as the correct remuneration and allowances. Enroll new employees in database, ensuring accuracy of information such as NRC, Bank Account, Phone Number etc. Enters and update employee information into the appropriate Teams file following agreed naming conventions. Supports Business Visa, FRC, Form C and related documentation for Expatriate employees, ensuring renewal is executed in a systematic and timely manner Assist the monthly SSB, PTD (Income Tax) processes for all employees, ensuring data accuracy Assist the C&B Executive to record leave in the database for all employees Prepare the Purchase Request process for HR related expenses and seek required approval according to approval matrix Support HR projects as assigned by the C&B Specialist and/or Head of Human Resources
The HRBP is responsible for aligning business objectives with employees and management in designated business units. The position formulates partnerships across the HR function to deliver value-added service to management and employees that reflects the business objectives of the organization. Core Tasks HR Initiatives & Strategy Strategic Alignment: Collaborate with leadership to support the implementation of HR strategies and initiatives aligned with the overall business strategy. Business Partnership: Act as a strategic Human Resources Business Partner, fostering alignment between HR service delivery and company processes and strategic goals. Organizational Structure: Challenge and evaluate the organizational structure of internal clients, proposing necessary changes when needed. Strategic Contribution: Contribute to and assist in implementing the Human Resources strategy, working closely with the Group Chief HR Officer (CHRO) and Chief Financial Officer (CFO). Policy Development: Play a pivotal role in the development and implementation of HR policies, such as the Talent Acquisition Policy and Employee Handbook, ensuring accessibility to these policies via Microsoft Teams. HR Operations and Employee Life Cycle: Cross-Functional Collaboration: Collaborate closely with HR Shared Service Function (HR SSF) to ensure the seamless delivery of services throughout the employee life cycle, including Talent Acquisition (TA), Compensation & Benefits (C&B), HR Administration, and Learning & Development (L&D). Process Management: Lead, implement, and oversee HR processes, including promotion, transfer, performance review, and exit procedures. Payroll Management: In collaboration with the C&B function, provide inputs into payroll processing (new hires, departures, adjustments, and commission calculation support) while adhering to Vietnam's specific payroll practices to ensure data accuracy before each monthly calculation. Onboarding and Offboarding: Enhance onboarding and offboarding processes, including recruitment and exit interviews, and conduct HR inductions for new hires. HR-Admin Liaison: Serve as the main point of contact between Business Units' employees and the HR SSF, including office supplies management and travel arrangements. Engagement, Enablement, and Culture-Building: Engagement and Enablement Initiatives: Collaborate with BU to design and execute engagement and enablement initiatives that foster a positive and inclusive workplace culture. Teamwork and Collaboration: Promote teamwork and collaboration by sharing insights and best practices from various functions within the organization. Encourage the exchange of ideas and knowledge to strengthen the culture of continuous improvement. Stakeholder Relationship Building: Build and nurture strong business relationships with stakeholders, acting as a single point of contact for brand office teams. Facilitate communication and collaboration to ensure alignment with the organization's values and goals. Cultural Best Practices: Share and transfer cultural best practices from different functions within the organization. Contribute to shaping a workplace culture that emphasizes respect, diversity, inclusion, and innovation, aligning it with the organization's values and vision. Performance & Talent Management Job Description Development: Collaborate with hiring managers to develop comprehensive job descriptions (JDs), providing HR insights on JDs, including salary bandings and market benchmarks for each position. Talent Management and Succession Planning: Actively participate in talent management and succession planning activities. Identify potential talent, track their development, and ensure a robust workforce pool for future sustainability. Performance Improvement: Provide guidance to line managers in effectively managing poor performers and addressing disciplinary issues. Act as a driver for performance improvement, facilitating discussions with the management team to find the best solutions. Learning & Development (L&D): Collaborate with L&D teams to support the delivery of training programs that align with organizational goals and employee development needs. Ensure that employees have access to relevant learning opportunities that enhance their skills and knowledge. HR Reporting and Compliance: Financial Oversight: Oversee and report on the team budget, providing insights into demand, effectiveness, and cost. Ensure prudent financial management in HR operations with respect to payroll, overtime, expenses & services. Performance Metrics: Provide monthly dashboard reports to the Leadership team, presenting key HR metrics such as personnel cost analysis (overall and per function), recruitment activity, attrition rates, leave reporting, and other relevant reports as required. Legal Compliance: Ensure compliance with statutory regulations pertaining to employment contracts and terminations, following all legal requirements and timelines. Personal Income Tax Reporting: Collaborate closely with the Compensation & Benefits function to ensure the accurate and timely submission of personal income tax reports to the Tax department, adhering to local tax regulations.
Position Overview Leading process from to candidate search until contract signing and new hire and providing counsel. Talent Acquisition Implementation across each BU Provide talent acquisition services to each portfolio business, to source, screen and present short-list of highly qualified individuals for employment Build high functioning agency model internal recruitment function, focusing on process improvement, discipline segmentation (i.e. Marketing & Sales; Operations & Corporate Support), recruitment metrics and exceptional customer service (to both candidate and business unit) Utilize, adhere, and train team on recruitment systems, policies, procedures, tools and templates to ensure streamlined, effective, and high-quality services are delivered, with regular recruitment metrics and reporting on progress Recruitment channel development Identify multiple recruitment channels (traditional & digital) Assess acquisition cost and return on investment (ROI) Develop a complementary set of acquisition channels Post vacancies internally and externally to the relevant channels, ensuring position advertisement reaches target audience and ROI is realized from selected channel(s) Attend and ensure team attendance at conferences, career fairs, and special events to promote Palladium as an employer and manage the online talent acquisition system for the region Candidate Selection Work with hiring managers and each BU’s of HRBP to update job descriptions for new hiring Identification of suitable candidates according to the job description, company culture and salary guidelines Conduct preliminary interviews and screening Monitor the short list of recommended candidates and the interview scheduling with hiring managers Participate in interviews with the hiring manager, ensuring interview standards are followed Provide constructive feedback to the candidate In collaboration with the Hiring Manager and HRBP, propose a suitable salary within the agreed salary banding Negotiation and closing of offers directly with candidates, presenting a total value proposition, highlighting remuneration, benefits, future career opportunities Onboarding & Internal communication Internal announcement of new hires through company announcement Onboard new starters, ensuring awareness of company policies, guidelines and systems Support the induction program for new hires Ensure personal details are collected and securely stored to facilitate payroll, taxation and next of kin requirements
The Learning & Development Executive plays a vital role in supporting our organization's growth by implementing monitoring frameworks and sending regular reports on learning progress to various business units. The role responsibilities include administrative tasks to ensure the smooth execution of learning and development programs. The L&D Executive will assist in analyzing learning needs, implementing learning programs, coordinating development efforts, and analyzing outcomes. Core Tasks Learning and Development Administration Collaborate with business units to identify development opportunities and track training progress. Support the implementation of group policies and learning monitoring frameworks. Assist in the rollout and administration of the Learning Management System (LMS). Provide administrative support for learning and development programs. Partner with business units to highlight areas of improvement in training progress. Ensure compliance with organizational policies and procedures related to learning and development. Maintain accurate records and documentation for training activities. Assist in the coordination and scheduling of training sessions and workshops. Support the evaluation and analysis of learning initiatives to measure effectiveness and impact. Performance Management Administration Support the administration of the performance management process, ensuring alignment with business objectives and facilitating regular feedback and development opportunities. Assist in providing guidance to managers on effective performance management techniques and best practices. Collaborate with relevant stakeholders to analyze performance data, identify trends, and suggest areas for improvement. Coordinate the performance management system by developing and monitoring performance evaluations, development plans, and improvement plans. Ensure the effective execution of the Performance Management Process on a monthly, quarterly, and yearly basis through organization and oversight. Internal Communication & Customer Service Orientation Offer assistance and guidance to line management regarding performance management procedures, ensuring clarity and effectiveness. Provide educational resources and support to managers for the implementation of development plans aimed at enhancing the skills and capabilities of their team members. Foster robust partnerships with business clients and internal customers to ensure alignment with current business needs and opportunities, particularly in relation to learning and development initiatives. Utilize effective communication, facilitation, and presentation skills to deliver in-house training sessions, emphasizing the importance of accurate and timely service delivery and customer satisfaction. Emphasize the importance of customer service orientation in all internal communication and training efforts, aiming to consistently deliver services accurately and on time to meet or exceed customer expectations. The above statements are a snapshot of the duties and responsibilities of the role and are not intended to be an exhaustive list.
Responsible for supporting the BU stakeholders to understand their markets, customers and competitors to make informed decisions, and for supporting the Marketing Business Partners to develop effective marketing strategies. In-depth Market Research and Market Data Analysis Collect, analyze and interpret data related to market trends, customer behavior, and competitive landscapes to provide actionable insights to the Marketing Business Partners. Conduct market research studies to identify opportunities, threats and market dynamics. This may involve competitor analysis, customer surveys, and industry trend analysis. Collaborate with the SSF Marketing team and Marketing Business Partners to develop data-informed marketing strategies and campaigns that align with organizational goals. Use data-driven insights to segment customers and analyze customer behaviors for marketing campaigns and initiatives. Competitor Analysis Monitor and analyze the activities of the competitors to identify strengths, weaknesses, and opportunities of the company. Provide recommendations and actionable insights to improve products, services and customer experiences based on research findings. Comprehensive reporting and presentation Using data visualization tools and techniques to create charts, graphs, dashboards, and other visual aids that help convey complex information in a visually appealing and easily understanding format. Identifying and presenting trends and patterns in the data that can inform strategic decisions and help stakeholders understand the current state of the market and customer behavior. Going beyond raw data to provide insights and actionable recommendations including suggesting changes to marketing strategies, product/service improvements, or customer engagement initiatives based on the data. Tailoring reports to the needs and preferences of different stakeholders. Data Management Establish data collection methods and protocols to ensure accurate and consistent data acquisition. This might involve setting up data tracking tools, surveys, or integrating data from various platforms. Ensure data accuracy, integrity, and security. Oversee data collection, storage, and maintenance processes. Organize data into structured categories, such as customer demographics, purchase history, and behavior data. Implement consistent data naming conventions and data dictionaries to improve data accessibility and understanding. Maintain documentation of data sources, data collection processes, and data transformation procedures. This documentation is important for transparency, compliance, and knowledge sharing. While the above includes a description of the essential functions of the position, other duties may be assigned. This job description is subject to change at the discretion of management. The above statements are a snapshot of the duties and responsibilities of the role and are not intended to be an exhaustive list.
Construction Supervisor Ensuring all vendors, contractors together to deliver quality work to strict deadlines. Monitoring construction processes Ensuring adherence to health and safety regulations at all times. Performing equipment's, materials, and routine site inspections. Scheduling regular meetings with vendors, managers, and staffs... Working closely with architects, project coordinator, direct manager and other professionals. Staying up to date with safety codes and advancements in construction. Processing paperwork and traveling to multiple sites as required. Reviewing daily construction work and suggesting any improvement measures Project Management Deliver projects within the approved cost, budget and timelines Lead, manage and organize construction projects according to company policies, standards, and local legislation Manage all communication related to the project with internal and external stakeholders and drive the collaboration with the other functions for the successful delivery of the project Ensure that the project deliverables are in compliance with the designs and specifications Understand with great clarity the terms and conditions of the contract and ensure strict adherence to the contract Responsible to foresee project risk and take steps to propose and implement mitigation measures Accountable to ensure progress claims are submitted in a timely fashion with the relevant documents Attending any on-site meetings or events HSSE Management Responsible for implementing and monitoring safety management systems at the project site Liaise closely with the contractor on workplace safety, security and environmental issues to maintain a high level of safety at the sites Conduct safety inspections, assessments and incident investigations & reporting as required Reporting Communicating the progress report to the Construction Project Manager Manage, monitor and report on project costings and timelines throughout project lifecycle in line with the project plans. Writing up reports, budgets, project plans, and presenting them to relevant stakeholders. Ensure all the reports to government are managed and submitted on-time While the above includes a description of the essential functions of the position, other duties may be assigned. This job description is subject to change at the discretion of management.
Role Description The Treasury Operations Assistant manages cash and financial risks by ensuring ample liquidity is available to meet the day-to-day business obligations of the portfolio businesses. Duties and Responsibilities Manage and oversee accounting functions related to Treasury Recording of bank transactions on Enterprise Resource Planning (“ERP”) software systems Administrative Liaise with customers and provide information on procedures and policies Count money collected and reconciled with receipts Reconcile payments received during a period with total sales Cash & Liquidity Management Oversee collections from sales and accounts receivable Process payroll, reimbursements, and all other expenses in a timely manner. This includes the preparation, delivery and recording of cash or checks as well as the initiation of electronic payments Manage bank accounts as needed in order to deliver a seamless treasury service Ensure sufficient funds are available to cover all expenditures Corporate Governance Oversee the Treasury function and ensure all transactions are entered correctly Ensure compliance and ensure all necessary information is provided to regulators Work with internal and external auditors ensuring all work is done timely and correctly While the above includes a description of the essential functions of the position, other duties may be assigned. This job description is subject to change at the discretion of management