Route Optimization: Plan and execute efficient routes for goods delivery and staff transportation to ensure timely operations. GPS & Fleet Monitoring: Track and monitor real-time vehicle locations and movements using the GPS Tracking System. Vehicle Maintenance & Safety: Schedule and supervise routine inspections and maintenance to maintain fleet readiness, reliability, and safety standards. Driver Roster Management: Manage driver duty rosters, schedules, and shift rotations effectively. Fuel Management: Monitor, calculate, and manage fuel consumption rates to optimize costs and prevent wastage. Log Sheet Verification: Review and verify daily vehicle log sheets and movement records accurately.
Team Leadership: Supervise and manage the administrative team, including scheduling, assigning tasks, and monitoring performance. Provide training and development opportunities to ensure team members are equipped with the necessary skills. Office Management: Oversee the daily operations of the office, ensuring that all administrative functions are handled efficiently. Maintain office supplies and equipment, coordinating repairs and ordering as necessary. Manage office budgets and expenses, ensuring cost Assist in DICA and vehicle license process .
Administrative Support: Manage the MD’s daily schedule, calendar, meetings, and travel arrangements (both domestic and international). Documentation & Reporting: Prepare, edit, and format high-quality business correspondence, presentations, and reports using Microsoft Office applications. Meeting Management: Coordinate executive meetings, prepare agendas, take accurate minutes of meetings, and follow up on action items assigned by the MD. Liaison & Communication: Act as a reliable point of contact between the MD and department heads, clients, and partners, ensuring timely flow of information. Operational Assistance: Handle confidential documents with the utmost discretion and maintain an organized physical and digital filing system. Ad-hoc Tasks: Execute special projects and other business-related duties as assigned by the MD.
- Assist the Audit Manager in developing the Annual Internal Audit Plan and scoping out individual audit engagements . - Audit distributor/dealer networks, retail channels, credit terms, collection cycles, and cash/cheque reconciliation processes to ensure proper cash flow control. - Lead and perform financial, operational, and compliance audits to evaluate the effectiveness of internal controls, risk management, and governance processes . - Supervise, mentor, and review the work of senior and junior audit staff, ensuring audits are completed efficiently and within deadlines. - Prepare comprehensive, accurate, and objective audit reports detailing findings, root causes, and practical recommendations for improvement, to be presented to management - Identify operational risks, process bottlenecks, and potential areas of fraud, waste, or abuse specific to high-volume trade and distribution environments.