SAP PR, PO, STO_PO generating for approval and releasing it Monitoring SAP TM module for import PO Communicating with SAP team and Solving issue/error for documents flow and in SAP process Receipt, issue of all inventory (RM, FG, Spares, Scrap etc.) into system Update Bin Card on a daily basis Classify inventories as minimum, maximum levels, re-order levels, user indented items, auto-indent items Maintain minimum and maximum stock levels Raise PR for auto-indent items if stock going less than minimum stock levels Make periodical inventory ageing and report for slow-moving, non-moving and obsolete inventory item, over-stocked items, damaged goods, Unusable inventory Daily reconciliation between system and physical (mainly for RM and FG) Every morning reviews the FG/Scrap handover and Issue Request for Monitoring/filing Prepare and complete orders for delivery or pickup according to schedule (load, pack, wrap, label, ship with vehicles checklist) Receive and process warehouse/stores stock products (pick, unload, label, store) Perform inventory controls and keep quality standards high for audits (FIFO & Mini/Max Stock) Keep a clean and safe working environment and optimize space utilization Report any discrepancies Communicate and cooperate with supervisors and coworkers Operate and maintain preventively warehouse vehicles and equipment Follow quality service standards and comply with procedures, rules and regulations Arrange equipment needs for operations
Office Management : Overseeing general office administration, maintaining office premises and equipment, ordering supplies, managing correspondence, and maintaining accurate records and filing systems. Facility Management : Coordinating and overseeing maintenance, repairs, and utility management for all admin-related areas, potentially including canteen management, security, cleaning, and waste handling/disposal. Employee Support : Monitoring and arranging transportation and drivers and uniforms for employees, processing daily attendance, and assisting with HR functions like payroll, overtime and benefits coordination. Financial and Budgetary Support : Preparing and managing admin-related budgets, expenses, and cost-control initiatives, handling basic bookkeeping, and processing invoices. Compliance and Regulatory Matters : Ensuring compliance with legal requirements related to factory administration, labor laws, and potentially environmental regulations, maintaining licenses, contracts, and permits. Communication and Coordination : Acting as a liaison between departments and with external stakeholders like government agencies, suppliers, and logistics partners. Reporting : Taking reports on generators' running time and fuel consumption, monitoring and reporting on stationery equipment, and assisting in preparing reports and summaries related to import and licensing activities. Travel and Accommodation : Arranging bookings and reservations for hotels and air tickets for visitors and employees Others : Support and assist the tasks assigned by HR & Admin Manager