Key Responsibilities 1. Supplier & Vendor Coordination Communicate professionally with local and international suppliers on behalf of the CEO. Request quotations, product information, specifications, lead times, payment terms, warranties, and other relevant commercial information. Follow up on quotations, orders, samples, documentation, deliveries, and outstanding matters. Compare supplier quotations and commercial offers. Identify missing information, inconsistencies, risks, or potential issues in supplier proposals. Prepare clear supplier comparisons and summarize key findings for the CEO. Provide recommendations based on price, quality, lead time, warranty, payment terms, and other relevant factors. Maintain organized records of supplier communications, quotations, and commercial documents. 2. Customer Coordination & Support Communicate with customers regarding inquiries, quotations, products, services, deliveries, and ongoing projects. Coordinate with internal departments to obtain information required by customers. Follow up on customer requests and ensure matters are properly resolved. Assist in preparing quotations, proposals, presentations, reports, and customer-facing documents. Maintain professional communication and positive customer relationships. Identify and escalate important commercial, technical, or service-related issues to the CEO or relevant department. 3. Pricing & Commercial Analysis Collect and verify all relevant costs before preparing customer quotations. Assist in calculating estimated project and landed costs, including where applicable:Supplier/product cost Freight and logistics Customs clearance Import-related charges Taxes and duties Banking and payment costs Installation and deployment Training Warranty and after-sales support Local transportation and other expenses Foreign exchange considerations Contingency and business risks Compare different pricing scenarios and estimated profit margins. Prepare clear cost breakdowns and quotation summaries for management review. Monitor changes in supplier prices, transportation costs, exchange rates, and other factors affecting profitability. Assist the CEO in evaluating appropriate selling-price options. Note: Final pricing, discounts, and commercial approval remain with the CEO or authorized management. 4. Procurement, Logistics & Import Coordination Research procurement and shipping options based on cost, lead time, reliability, and risk. Obtain quotations from freight forwarders, logistics providers, and other service providers. Compare different shipping methods and recommend suitable options. Coordinate commercial, shipping, and related documentation. Assist with import-related requirements, licenses, customs clearance, and documentation where applicable. Monitor shipment progress and provide regular updates. Identify potential delays, additional costs, or logistics risks and report them promptly. Coordinate with suppliers, logistics providers, and internal teams to ensure smooth delivery. 5. CEO Office & Business Project Support Assist the CEO with ongoing business projects, new opportunities, and special assignments. Research products, suppliers, competitors, markets, regulations, and potential business opportunities. Prepare concise summaries and comparison reports to support management decision-making. Follow up with employees, suppliers, customers, and external parties on matters assigned by the CEO. Track tasks, deadlines, commitments, and action items. Prepare meeting notes and follow up on agreed actions. Assist with reports, spreadsheets, presentations, quotations, and other business documents. Coordinate communication between the CEO and different departments when required. Support special projects and other business activities assigned by the CEO.