Understand and monitor the entire local purchasing process, ensuring systematic and efficient execution. Communicate and negotiate with local suppliers regarding price, quality, and delivery schedules to meet requirements. Collaborate closely with Requestor, Store/ Logistics, and Finance Departments to ensure smooth and timely purchasing operations. Review and maintain accurate documentation, including PR, PO, Invoice, and Vouchers, in compliance with company procedures. Prepare and submit purchasing reports and related summaries accurately and within the required timeframe. Adhere to company policies and Procurement SOPs, focusing on improving operational efficiency and cost control.
Coordinate with team members in tender submission, including request and collection of payment orders (tender bond), internal approval paperwork, and related documentation. Responsible to prepare and manage contract documentation, Quotation, including filing, sharing technical documents, and ensuring smooth workflow between project and service teams. Coordinate factory confirmation documentation and liaise with relevant departments for purchase orders. Take overall responsibility for Facebook updates, working closely with Project and Service team to ensure timely posting of content and photos. Issue and process departmental expense requests and claims in line with company procedures. Record and distribute sales meeting minutes and action plans. Provide administrative coordination within the Sales Department. Support ad-hoc duties, assigned by Management as required.