Contacting overseas suppliers to request product catalogs, quotations, and commercial offers. Reviewing, issuing, and monitoring Purchase Orders (PO), Proforma Invoices (PI), and Sales Contracts. Assisting in negotiating product prices, payment terms, and delivery schedules. Regularly coordinating with overseas suppliers regarding production schedules and readiness for shipment by sea or air. Documentation & Customs Operations Preparing and systematically verifying import/export documentation: Commercial Invoices and Packing Lists Shipping documents (Bill of Lading / Air Waybill) Certificates of Origin (Form E, Form D, COO, etc.) Import/Export Licenses and Customs Declarations Systematically filing and maintaining trade documentation internally for audits and regulatory compliance inquiries. Tracking cargo shipment routes and compiling Estimated Time of Arrival (ETA) reports for management. Coordinating with the warehouse team to verify that incoming shipments match the Packing List upon arrival, and reporting any damages or shortages.
Primary focus on employee management, task delegation, and effective time management to ensure deadlines are met. Utilize mobile phones and computers as needed for daily operations. Must have knowledge and experience in trading/sales, with the ability to manage trading operations effectively.