Main Purpose of Job: The Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner. The Secretary reports to the Managing Director and is responsible for providing secretarial and clerical services for the Managing Director. The employee performs a full range of secretarial and related duties using considerable independent judgment in making decisions. Roles and Responsibilities: 1. To perform a variety of administrative or executive support tasks that are highly confidential and sensitive. 2. To coordinate office management activities for the Managing Director. 3. To compile, assimilate, and prepare confidential and sensitive documents, and brief the managers or executives regarding content. 4. To read and screen incoming correspondence and reports; make preliminary. 5. To assess the importance of materials and organize documents; handle some matters personally and forwards appropriate materials to the managers or executives. 6. To receive and screen incoming calls and visitors, determine which are priority matters, and alert the Managing Director accordingly. 7. To compose letters and memoranda in response to inquiries. 8. To act as liaison between the Managing Director and executives, subordinates or others, by transmitting directives, instructions and tasks and following up on the status of tasks. 9. To update Managing Director on status of issues before scheduled meetings. 10. To prepare agenda and collect materials for meetings, speeches, and conferences; take minutes and keep records of proceedings. 11. To review, proofread, and edit documents prepared for the BOD’s signature. 12. To establish and maintain various filing and records management systems. 13. To make travel arrangements; prepare itineraries; prepare, compile and maintain travel vouchers and records. 14. To operate standard office equipment. 15. To perform related work as assigned.