Maintain and update employee information accurately in the HRIS system under supervision of the HR Manager. Handle employee document requests such as recommendation letters, employment certificates, and contract renewals. Organize small-scale employee events and activities such as birthdays, farewells, and CSR programs. Handle day-to-day employee inquiries, complaints, and support requests. Prepare and update employment contracts, renewal letters, and maintain proper filing. Support in implementation of new digital tools or software training for HR staff. Coordinate the annual training plan and ensure timely execution of training programs. Develop and initiatives training programs according to the organizational needs Perform additional HR and administrative tasks assigned by HR Operation Manager.
1.Assets Management
Maintain and update the company's Asset Register accurately. Oversee asset tagging, movement, allocation, and disposal in compliance with internal procedures. Conduct annual and quarterly physical verification of assets. Ensure effective utilization and protection of company assets. 2. Building & Facility Management Develop and oversee maintenance plans for office buildings and related facilities. Manage preventive and corrective maintenance of electrical, plumbing, HVAC, generator, and fire safety systems. Ensure facility safety standards and emergency preparedness procedures are implemented. Supervise contractors, service providers, and ensure performance according to SLA. 3. Fleet Management Manage daily fleet operations and vehicle utilization. Control fleet costs and oversee vehicle maintenance. Ensure compliance with safety rules and regulations. Handle vehicle licensing, registration, and insurance. 4. Office Supply & Inventory Management Plan and manage procurement of office supplies, stationery, pantry items, and furniture. Maintain inventory control, stock levels, and proper documentation of receipts and issues. Evaluate vendors and ensure cost-effective purchasing decisions. 5. Cleaning & Workplace Hygiene Management Supervise internal or outsourced cleaning teams to maintain workplace cleanliness. Monitor daily, weekly, and monthly cleaning schedules and inspection checklists. Ensure waste management and hygiene standards are consistently met. 6. Security Management Oversee deployment and scheduling of security personnel. Maintain and monitor CCTV systems, access control, visitor registration, and vehicle entry records. Ensure security incident reporting and investigation procedures are followed. Implement security risk prevention and response measures. 7. Budgeting & Cost Control Prepare annual budget proposals for the Corporate Admin Department. Monitor monthly expenses and report budget utilization and variance analysis. Initiate cost optimization and efficiency improvement strategies. 8. Government Relations Liaise with regional government offices such as GAD, CDC, Fire Department, Police Station, etc. Support timely renewal of business licenses, registrations, and compliance documents.
License with other government organizations for Company business. To ensure Office Communication Channels such PABX Phone line and Internet lines are in good condition. Monitors cost and expense to assist in budget preparation. Provides supplies by identifying office needs, maintaining equipment. Purchases materials by negotiating price, quality, and delivery and getting invoices. Prepare and maintain Admin policies and practice and ensure organizational compliance with relevant Myanmar Laws. Review current policies and practices of the organization regularly. Involve in the modification and development of policies and regulations. Maintain an up-to-date asset list and conduct physical check from time to time to ensure the existence and condition of the assets. Manage vehicle lease, maintenance and assignment to ensure vehicles and are properly utilised and the fuel is consumed reasonably. Maintain the condition for all company owned or leased properties, apartments, warehouse and equipment. Handle insurance procedures of Company Properties . Act as primary contact to arrange lease, maintenance or any necessary contracts under the scope of office administration. Assist to Chairman & CEO & COO for foreign expertise’s travelling arrangement, including accommodation, visa application and travel reimbursement control. Prepare Weekly , Monthly Reports to UMBU FD. To carry out any other duty and responsibilities as may be reasonable of an Admin Manager position.
Install, maintain, and manage Microsoft Windows operating systems across the organization. Perform system installation, configuration, and hardware upgrades including power supply, CPU, and memory. Install, configure, and troubleshoot printers, scanners, and other output devices. Install and resolve issues related to network printers and printer sharing. Troubleshoot operating system conflicts, startup errors, and system failures. Administer, maintain, and troubleshoot office LAN and WAN network infrastructure. Configure, maintain, and troubleshoot mail server (VPOP3) and mail clients (Microsoft Outlook). Manage shared resources and assign appropriate access permissions to users. Ensure antivirus updates, virus detection, and removal for system security. Perform network termination, cabling installation, and network troubleshooting. Configure and manage wireless network systems. Administer, maintain, and troubleshoot CCTV cameras, DVR, and NVR systems. Manage C-Panel administration and webmail services for company domains. Provide comprehensive IT technical support and coordination for all business units.