License with other government organizations for Company business. To ensure Office Communication Channels such PABX Phone line and Internet lines are in good condition. Monitors cost and expense to assist in budget preparation. Provides supplies by identifying office needs, maintaining equipment. Purchases materials by negotiating price, quality, and delivery and getting invoices. Prepare and maintain Admin policies and practice and ensure organizational compliance with relevant Myanmar Laws. Review current policies and practices of the organization regularly. Involve in the modification and development of policies and regulations. Maintain an up-to-date asset list and conduct physical check from time to time to ensure the existence and condition of the assets. Manage vehicle lease, maintenance and assignment to ensure vehicles and are properly utilised and the fuel is consumed reasonably. Maintain the condition for all company owned or leased properties, apartments, warehouse and equipment. Handle insurance procedures of Company Properties . Act as primary contact to arrange lease, maintenance or any necessary contracts under the scope of office administration. Assist to Chairman & CEO & COO for foreign expertise’s travelling arrangement, including accommodation, visa application and travel reimbursement control. Prepare Weekly , Monthly Reports to UMBU FD. To carry out any other duty and responsibilities as may be reasonable of an Admin Manager position.
Weekly & Monthly Checking Duties Perform weekly payment reviews for MKT, Admin, HR, and Finance departments. Conduct monthly cash balance checking and reporting. Review General Ledger (GL) transactions to ensure proper posting and categorization. Inventory & Cost Control Confirm and verify monthly inventory purchases, cost of goods sold (COGS), and inventory balance. Support monthly ground stock taking including: Generator fuel, MKT A&P materials, End-of-month HR cash count. Revenue & Receivables Confirm and check monthly revenue figures and accounts receivable (AR) balances. Coordinate confirmation and reconciliation of receivables and payables for MDY & ZYD Factories. Intercompany Transactions Monthly confirmation and checking of intercompany transactions (Upper & Lower Myanmar businesses). Fixed Assets & Documentation Prepare and maintain the Fixed Assets Register. Assist with the preparation of journal entries. Review debit notes and supporting documentation for month-end closing. Supplier & Procurement Support Coordinate with Ma Phyu (CT & IT teams) for individual supplier accounts related to raw materials and services. Assist in reviewing and preparing supplier-related documentation and payment schedules. Audit Support Assist in internal and external audit activities. Prepare required documentation and provide requested information in a timely manner. Financial Reporting Assist in the preparation of monthly financial reports including: Statement of Profit or Loss (SOPL), Statement of Financial Position (SOFP), Statement of Comprehensive Income (SOCI), Notes to Financial Statements. General Support Support the Chief Accountant (CA) and Finance Manager in any ad-hoc assignments.
Assist in arranging and coordinating all vehicles, drivers, and other operational tasks. Hold a valid driver’s license and be able to drive long distances within the city when required. Manage and supervise company vehicles and drivers effectively. Have good knowledge of traffic laws and regulations. Ensure vehicles are regularly serviced, repaired, and safe for use. Prepare and submit monthly vehicle and fuel expense reports to the Finance Department on time. Report monthly vehicle expenses to the Admin Manager. Possess good communication skills and be able to work well as part of a team.
Manage daily cash flow, bank transactions, petty cash, and imprest accounts Ensure accurate daily accounting entries using Peachtree Accounting Software Monitor factory income & expenditure in line with approved budgets Prepare and submit Daily / Weekly / Monthly Cash & Bank Summary Reports to Yangon HO Oversee supplier payments, inter-company accounts, and month-end payables Handle factory costing, inventory control, raw material usage, and finished goods reporting Verify payroll, overtime, and SSB calculations against HR attendance records Prepare monthly financial reports, journal vouchers, and reconciliations Ensure compliance with accounting standards, tax regulations, and internal controls Supervise and guide accounting staff at the factory