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Key Responsibilities
Administrative Support for Marketing Department
• General Administration: Provide day-to-day administrative support to the Marketing Department, including managing calendars, scheduling meetings, and handling correspondence. • Document Management: Collect, organize, and maintain all marketing-related documents, ensuring they are easily accessible and up-to-date.
• Communication Liaison: Act as the primary point of contact for internal and external communications related to the Marketing Department. Inventory and Freebies Management
• Inventory Management: Oversee the ordering, storage, and distribution of marketing materials and freebies for Business Units (BUs).
• Coordination with Marketing Managers/BPs: Work closely with Marketing Managers and Business Partners (BPs) of each BU to ensure that all inventory needs are met, and supplies are managed efficiently.
• Supplier Coordination: Liaise with suppliers to ensure timely delivery of marketing materials and manage relationships to secure the best terms. Training, Kickoff and Team Building Session Coordination
• Training Arrangements: Organize and coordinate training sessions for the Marketing Team, including scheduling, booking venues or online platforms, and preparing necessary materials.
• Training Documentation: Maintain records of all training sessions, including attendance, materials used, and feedback received, to ensure continuous improvement.
• Agenda and Planning: Plan and execute kickoff meetings and teambuilding sessions for the Marketing Department, ensuring these events align with department goals and enhance team cohesion.
• Logistical Coordination: Manage all logistical aspects of these events, including venue booking, catering, transportation, and any necessary equipment. Major Events Support
• Event Assistance: Provide support to the Event and Offline Media Manager in organizing and coordinating major events for BUs.
• Logistics and Coordination: Assist with the logistical planning and execution of large-scale events, ensuring all necessary arrangements are in place. Document Management
• Documentation Collection: Collect and organize all documents related to marketing activities, ensuring they are properly filed and accessible to relevant team members.
• Record Keeping: Maintain an up-to-date archive of all departmental documents, including contracts, reports, and project files, in both physical and digital formats.