Job Description

As a Procurement Executive, you will be responsible for managing the import and sales process for agricultural machinery spare parts. Given that this role involves communicating directly with Chinese-speaking suppliers, strong command of the Chinese language is essential. Your main goal is to ensure a continuous supply of correct, high-quality, and fairly priced products, while also expanding our product offerings.

Key Responsibilities:

• Procurement & Sourcing:

  • Ensure product availability and accuracy of all incoming goods.

  • Maintain fair sales prices and quality standards in the market.

  • Reduce taxes and trade-related costs through effective negotiation and strategy.

  • Build and maintain strong relationships with suppliers.

  • Streamline the import and sales process for efficiency and speed.

• Import & Licensing:

  • Negotiate and prepare necessary documentation with suppliers to minimize taxes, adhering to updated laws for various licenses (sea, border, and auto).

  • Continuously monitor the status of import license approvals and work with the Corporate Planning Group to acquire new licenses.

  • Stay informed on trade news and government announcements to provide timely instructions.

• Order & Confirmation:

  • Confirm product and price details with suppliers, including photo verification for discrepancies.

  • Negotiate and confirm payments for excess or shortage items.

  • Research and collect information for new product imports, presenting findings to management to initiate the shipping process.

  • Review and send overseas orders after receiving approval.

• Transportation & Logistics:

  • Check and extend license validity before shipping.

  • Coordinate with logistics to amend licenses and handle changes in packaging.

  • Work with relevant departments to establish new import routes, evaluate costs, and review customs procedures.

  • Prepare and apply for necessary shipping forms (e.g., Form E).

• Reporting:

  • Prepare weekly reports on license acquisition, shipping status, and product lists for the Corporate Planning team.

  • Coordinate and arrange shipping for urgently needed parts.

  • Address any import-related errors by following up with the Customs Clearance Group.

• Monthly Duties:

  • Reconcile monthly statements with suppliers.

  • Send stock lists of best-selling items to suppliers on the 25th of each month.

  • Review translated catalogs and coordinate product packaging design with relevant departments.

  • Connect with Logistics and GBS Planning regarding incoming products for other departments.

• Minimum of 2 years of working experience in procurement, translation or related field

• Proficient in Microsoft Excel, PowerPoint, and email

• HSK Level-5 prefered, or strong command of the Chinese language (4 Skills), both written and verbal

• Ability to work effectively under strict deadlines